SHEQ Administrator (Bloemfontein) at Econo Foods

Description

• We are currently seeking a dynamic individual to join our team and contribute to our ongoing success. If you are passionate about delivering exceptional customer service, collaborating with a diverse team, and embracing continuous learning and growth, Econo Foods could be the perfect fit for you. Join us in our mission to provide quality products, value, and service to our customers, every single day. 

PURPOSE OF THE ROLE

• The SHEQ Administrator responsibilities will be managing all national administration functions relating to SHEQ (Safety, Health, Environment and Quality).

KEY RESPONSIBILITIES

• Administrative Support:
• Assist in the preparation and management of SHEQ-related documentation (policies, procedures, audit reports).
• Handle incoming and outgoing correspondence related to SHEQ matters.
• Maintain the filing system (electronic and paper) for all SHEQ documents, including audit records, incident reports, permits, and certificates.
• Ensure all SHEQ records are up to date and stored in compliance with company policies and legal requirements.
• Data Management & Reporting:
• Compile and consolidate data for monthly, quarterly, and annual SHEQ performance reports.
• Maintain databases for incidents, non-conformances, and corrective actions.
• Assist in tracking progress on SHEQ action plans and follow up with relevant departments for updates.
• Assist in the coordination of SHEQ KPI tracking and reporting.
• Audit & Compliance Support:
• Assist in scheduling and coordinating internal and external SHEQ audits.
• Monitor the closure of audit findings and help track corrective actions.
• Communication & Coordination:
• Act as a liaison between the SHEQ department and other departments within the company.
• Schedule SHEQ meetings, prepare meeting agendas, and take minutes.
• Coordinate travel and logistics for the SHEQ Manager and the SHEQ team when required.
• Assist in organizing SHEQ training sessions and maintaining records of attendance and competency.
• Incident Management:
• Assist in logging and tracking incidents and accidents in line with company procedures.
• Ensure proper documentation for all incidents, including investigations and follow-ups, is completed and filed.
• Procurement & Supply Chain Support:
• Assist in sourcing and managing relationships with SHEQ-related suppliers, including those providing PPE and safety equipment.
• Handle the procurement of SHEQ-related items such as PPE, first aid kits, and compliance documentation materials.

Requirements

QUALIFICATIONS & EXPERIENCE

• Matric/Grade 12 certificate or equivalent qualification.
• Diploma in Administration, SHEQ, or related field (advantageous).
• Proven experience of at least 2 years in an administrative role, preferably within the SHEQ environment or a related industry.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Experience with SHEQ management systems and software (advantageous).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks and work under pressure.
• Ability to work independently and in a team environment.
• High levels of integrity and confidentiality.

COMPETENCIES REQUIRED

• Building and maintaining relationships with strong interpersonal skills - living out the company values and unique HO HOLA culture. 
• Friendly, helpful, confident yet humble, and able to work well in a team.
• Ability to work in a highly competitive, fast past and dynamic environment.
• Ability to communicate fluently in English (written and verbal).
• Comprehensive knowledge of Microsoft.
• Strong communication skills.
• Accuracy and attention to detail.