Senior Procurement Administrator (On-Site) (Gauteng) at Aspen Pharma Group

OBJECTIVE:

• Leads, Oversee and Co-ordinate Procurement staff to achieve goals that contributes to the growth of the organisation relating to the Procurement activities by assisting with procuring of goods and services and ensuring that all business requirements are attended to timeously.

KEY RESPONSIBILITIES

Analyse: Purchase requisitions, Purchase Orders report, Open Purchase orders and Receipting

• Extract, review and direct workflow to the Procurement staff. Analyse purchase requisitions that are not converted to Purchase orders and or RFQ’s. Analyse Purchase orders that are not yet approved and receipted 

Reporting

• Preparation of weekly reports (Purchase Requisitions, Purchase Orders in approval and Open Purchase Orders). Month end Procurement reports. 1st Review on Master Data Audit Report.

Customer Service

• Attending and resolving all queries from business and Accounts Payable timeously

Coaching

• Attract, develop, and retain high quality team members.
• Lead the team as a role model who demonstrates Aspen’s values, inspires, motivates, and coaches team members to maximise the quality of their output
• Drive ownership, accountability innovation and efficient processes.
• Learning solutions are identified, proposed and implemented according to on-going personal and team development plans.

Projects (Planning & Execution)

• Weekly, monthly refresher training sessions with Users. Involvement with Master Data process (changes and/or additions). Process optimisation or Innovation for departments including interaction with other departments regarding cross-functional impacts or risk of proposed process changes and prepare for projects (test changes, training materials, SOP’s and Business communications)

Requirements

SKILLS AND ATTRIBUTES:

• Initiative
• Multi-tasking
• Systems thinking
• Resource efficiency
• Problem-solving and good judgment
• Responsibility and accountability
• Resilience
• Focus
• Informal communications skills
• Active listening skills
• Writing skills
• Presentation skills
• Meeting facilitation
• Empathy
• Technical / professional knowledge
• Leadership
• Coaching and counseling
• Curiosity / learning agility
• Ethical conduct
• Employee selection & on-boarding
• Flexibility and tolerance for ambiguity
• Transition management
• Capacity for and resistance to Stress
• Perseverance and tenacity

KNOWLEDGE:

• Computer skills on SAP and Excel
• A solid understanding of business requirements
• A working knowledge of Procurement and Pharmaceutical
• A solid understanding of Procurement Policies, SOP’s and BBB-EE

EDUCATION & EXPERIENCE

• Matric /Grade 12 certificate
• Commercial Diploma or Degree
• 3 Years minimum experience in Procurement operations