Senior Manager Facilities Management at Johannesburg City Parks

JOB PURPOSE: Responsible for overall Departmental performance; provide direction and decision making in line with Corporate and Divisional Strategy. Provide efficient supportive services to the organisation through fleet and plant management; repairs and maintenance management; stores and inventory; and security services. Plan for the future of the Department; provide support and guidance to managers. Lead, direct and manage the facilities to ensure effective service delivery to customers; and to safeguard facilities and customers and a well managed and sustainable infrastructure, open spaces and facilities.

KEY PERFORMANCE AREAS

Drive strategy of the Department:

• Provide high level advice to the Executive on strategic planning and business opportunities, risk management and continuous quality improvement
• Undertake the development, implementation, monitoring and reporting of the Departmental Plan to meet the strategic goals
• Manage all governance arrangements to ensure adherence to the legislative requirements
• Ensure that cohesive governance and risk management policies are in place and fully comply with all regulatory requirements
• Contribute to improve operational systems, processes and policies to support management reporting, information flow and management, business processes and organisational planning
• Lead the Department and oversee its functions, resources and outputs thereof

Direct, oversee and manage the various departmental functions:

• Ensure the development and implementation of sub-unit business plans
• Oversee the preparation and review of plans, specification and cost estimates for assigned projects
• Provide assistance and advice on specifications and maintenance manuals
• Ensure quality control and safety inspections of facilities, fleet and equipment
• Assist in the preparation of contracts with external service providers
• Review, measure and manage project implementation
• Close project off on completion in line with organisational guidelines and requirements
• Manage and monitor contractual agreements between service providers and facilities management
• Manage and monitor the procurement of equipment and related duties for JCPZ
• Manage and monitor the budget of the department and various units
• Ensure the implementation of the policy, procedures and plans for energy efficiency and waste management

Oversee, ensure and conduct managerial responsibilities:

• Design overarching policies that govern the Department
• Develop Departmental business plans aligned to Corporate Strategy; COJ Departments
• Ensure Department is managed effectively through and performs managerial tasks for direct staff
• Monitor programs efficiency; develop reporting procedures and other methods to measure success, and revise processes and procedures to improve program effectiveness
• Ensure adherence to legislative and parent Department guidelines

Optimise individual and team performance:

• Performance Management
• Actively participate and manage own performance levels
• Mentor and support the learning and development of team members
• Contribute to team effectiveness and team cohesion

Manage expectations of internal and external stakeholders:

• Build and maintain relationships with stakeholders
• Communicate appropriate information and status updates/reports to relevant stakeholders

Develops/ reviews policies and adheres to SHEQ standards and security monitoring:

• Develop/review SOPs for the Department
• Implement and monitor JCPZ SHE and security policies and procedures
• Ensure activities are in line with the SHEQ policies and procedures of JCPZ

Manages risk:

• Implement identified risk mitigation measures and ensure compliance to relevant policies and procedures

MINIMUM JOB REQUIREMENTS:

• Bachelor’s Degree in Engineering/ Built Environment /Fleet Management
• Post Graduate qualification in Business Management (an added advantage)
• Minimum of 5-8 years of experience in Facilities and Fleet Management experience
• Building and Infrastructure related experience is essential
• At least 2-3 years are at a Senior Management level in the public sector

COMPETENCIES:

• Facilities Management expertise
• Team and people management
• Performance Management
• Project Management
• Planning and Organising
• Data Analysis and Judgement
• Leadership
• Knowledge and Application of TQM methodologies, principles and tools
• JCPZ policy and procedure framework
• JCPZ mandate, strategy and stakeholder analysis
• Alignment with JCPZ values
• Integrity and honesty
• Interpersonal Skills
• Results orientation
• Resilience
• Creativity and Innovation
• Reliability
• Problem Solving

Closing Date: 31 August 2024