Senior Manager: Contracts Management at City Power Johannesburg

BULLETIN: 001/2024 REF 001

Appointment Minimum Requirements:

• National Diploma (NQF 6) in Law/ Business Management/ Public Administration/ Commerce/ Supply Chain Management or equivalent
• 7 years’ relevant experience, of which 3 years must be at middle management level 

Primary Function:

• The position involves spearheading the complete lifecycle of contract management from development to execution, including the negotiation of favourable terms with vendors and partners. Collaborate with various departments to ensure contracts align with the company policies, legal requirements, and business goals and manage risk through regular compliance audits. Cultivating relationships with vendors and stakeholders, advising the business on contracts matters and managing detailed reporting and documentation. Additionally oversee the contract register’s maintenance, report non-conformance associated risks, and ensure the organization adherence to the city Power Contracts Management Policy.

Key Responsibilities:

• Take the lead in contract development by drafting detailed documents covering all crucial aspects of business relationships.
• Cooperate with procurement and other relevant departments to ensure contracts comply with company policies, legal stipulations, and business goals.
• Review and adjust contract language regularly to address specific risks and concerns and protect City Power’s interests.
• Act as a primary liaison during negotiations with suppliers, vendors, and partners, working towards securing the most favorable terms for City Power, including factors like price, delivery schedule, and quality.
• Leverage negotiation skills to resolve disagreements and reach mutually beneficial agreements.
• Manage the contract execution process, ensuring all necessary parties sign agreements and are fully informed of their obligations.
• Systematically organize and secure contract documents for easy retrieval and reference.
• Oversee the lifecycle of contracts, tracking deliverables, payments, contract renewals, amendments, and compliance with terms.
• Take prompt action when contract terms are unmet, initiating corrective actions, renegotiations, or legal procedures as needed.
• Establish and execute risk management strategies for contract management, including conducting regular audits to confirm compliance with contractual terms.
• Proactively identify potential risks, such as non-compliance, early termination, and renewal dates, and take measures to mitigate these risks.
• Cultivate strong, positive relationships with vendors and suppliers, maintaining regular communication to address concerns and ensure ongoing alignment with contract terms.
• Conduct assessments to determine the effectiveness of all contracts in place within the organization and hold regular meetings with contractors/service providers to discuss performance milestones and challenges.
• Timely escalate matters to the Executive as necessary.
• Provide advice to the business on contracts and establish clear administrative procedures in line with relevant legislative requirements and current standards.
• Ensure timely submission of performance reviews by end users/contract owners and actively follow through on issues until satisfactorily resolved.
• Collate contract information for reporting, prepare reports to the business on the status of all contracts, and ensure timely submission of all required reports.
• Develop and maintain a contracts register and establish procedures to keep contract documentation up-to-date.