Senior Management Assistant A - Library Services at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

• The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors’ within the Department.

This includes, but is not limited to:

• Administrative and secretarial support;
• Relations Management and liaison
• Stakeholder and user engagement;
• Efficient handling of correspondence and related communication;
• Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
• Act as secretariat for committees and meetings;
• Financial administration
• Handling all travel arrangements and logistics for business travel;
• Assist with departmental publications, eg Newsletter;
• Managing ad hoc projects.
• Understanding of Higher Education landscape

MINIMUM REQUIREMENTS:

• A three-year secretarial/office administration diploma or a relevant three-year qualification;
• A minimum of three years’ secretarial/relevant experience, ideally in the office of a senior manager which includes:
• Office administration/management;
• Financial administration and management;
• Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
• At least one-year secretarial experience in a senior manager’s office in an academic environment.