Senior Buyer at Fidelity Services Group

Minimum Requirements:

• Matric/ Grade 12 certificate
• Procurement/ Supply Chain Tertiary Qualification
• 2 - 4 Years Buying experience
• Must have experience negotiating prices with suppliers
• Pastel/SAP knowledge and experience preferable
• Experience with Purchase Orders, supplier’s invoices, delivery notes, quotations, stock orders and goods received notes
• Thorough knowledge of suppliers and stock control
• Be computer literate (MS Office and Outlook)
• Be flexible and willing to work long hours
• Be able to follow-up on queries
• Good problem-solving skills
• Valid code 8 driver’s license and own transport
   

Key Performance Areas: (not totally inclusive)

• Initiates bid/quotes process for services, supplies and equipment, consults with user and outside consultants to develop specifications; prepares bid/ RFQ documents and oversees the bid process; performs bid analysis and makes recommendations regarding purchases
• Prepares and process purchasing forms such as purchase orders, honoraria, obtains proper documentation to validate, set up, assign and track vendor numbers; verifies appropriateness of budget codes and availability of funds
• Determines and develops appropriate sources of supply and maintains cooperative working relationships with vendors to stay current with trends and technologies, products and services
• Reviews all request for removal and disposal of surplus items via donations, auction etc, reconciles stores inventory, maintains archives
• Maintains complex central filling system for all contracts in accordance with policies and regulations interprets contracts for appropriate language and formats; prepares contract monthly reports to Procurement Manager, as well as new supplier contract negotiations and liaising with Fidelity’s legal team.
• May be responsible for specializing in a specific commodity such as furniture, stockless stores, construction projects, or technical equipment, etc (CAPEX’s)
• Resolves problems and issues arising from the purchase of services, supplies and equipment with internal and external suppliers.
• Supervise and train assistants and short-term, non-continuing employees.
• Direct reporting and second in command to Procurement Manager.
   

Knowledge of:

• Purchasing methods, procedures and specification preparations: methods and techniques utilized in analysing the quality of services, supplies and equipment of purchasing information, budgets and revenue control; operation of personal computer software programs including word processing and spreadsheet tools

Core Competencies

• Demonstrates integrity by modelling CashMaster’s values and ethical standards
• Strong analytical skills
• Focuses on impact and result for the client and responds positively to feedback
• Support teams effectively and shows conflict resolution skills
• Consistently approaches work with energy and a positive, constructive attitude
• Builds strong relationships with clients and external actors
• Remains calm, in control and good humoured even under pressure
• Demonstrates openness to change and ability to manage complexities
• Ability to advocate and provide policy advice
• Ability to promote integrity and business ethics; demonstrate mature judgment, trust and open communication; ability to ensure effective team work, collaborative behaviour and team spirit
• Ability to develop collaborative and harmonious relationship with external partners and clients at the senior level
• Excellent communication and negotiation skills to persuade and influence others
• Ability to multi-task and prioritize work schedules

Skills

• Analytical
• Communication
• Critical thinking
• Diplomacy
• Service orientation