Senior Administration Specialist at Old Mutual South Africa

Job Description

• The role utilises expert knowledge in the specific fields of administration and procurement related processes in accordance with SLA parameters to support the Contracts and Sourcing team. The individual is accountable for achieving results through own efforts.
• Key focus of the role:
• To provide a positive customer experience within the Contracts and Sourcing team by providing administration support related to contract management, creation of purchase orders, data capturing and other administrative duties. The ideal candidate will be responsible for ensuring accurate capturing of data, record keeping, adherence to processes and quality assurance standards across buying and administrative functions in Contracts & Sourcing.

Role Description & Key Result Areas:

• Data capturing related to contract information.
• Record keeping including but not limited to updating excel spreadsheets and systems.
• Ensure record keeping are maintained accurately and updated in a timely manner.
• Administration support to C&S Executive and management team.
• Creation and processing of Purchase Orders.
• Checking cost estimates/quotes against the rates when processing Purchase Orders.
• Matching of open purchase orders for payment.
• Ensure purchasing is in line with the Procurement Policy and suppliers contractual terms.
• Track status of open purchase orders and drive resolution with the Business.

Qualifications and experience:

Role Requirements

• Matric or equivalent NQF level 4 qualification.
• Post Matric Industry related experience (Insurance) or post Matric studies (tertiary qualification preferred)
• Excellent organization and administration skills
• Proficient user of MS Office Suite
• Proficient user of Oracle system
• Experience operating in a team environment
• Understanding of legal documents
• Motivated and Driven individual

Education

• Matriculation Certificate (Matric) (Required)

Closing Date

21 April 2023