Sales Admin Manager at AVI Limited

• An exciting opportunity exists for a Sales Admin Manager at NATIONAL BRANDS LIMITED in Bryanston. The role will report into the National Sales Manager.

Line Manager: National Sales Manager

Number of Direct Reports: 2

Job Specification:

Key Performance Areas:
Evaluate sales performance

Ensure that NBL achieves the required sales targets through evaluating sales, and identifying and analysing reports, to ensure actions are put in place to close all potential gaps.

• Sales spikes and declines
• Gap analysis
• New innovation distribution

Reporting and analysis

Assist in any form or type of reporting/ analysis to enable the NBL Sales Team and AVI Field Marketing (in-house merchandising and sales agent/services) to deliver NBL’s financial objectives.

• Compile daily, weekly and monthly sales-in reports.
• Compile mid-month and month end sales commentary.
• Measure and track claims (damaged and expired) and free stock on a monthly basis.
• Compile, update and distribute price increase trackers, incentive trackers and big hit trackers.
• Compile and update cycle brief sales information.
• Analyse sales out data (Nielsen, POS, and Insights etc.) and make recommendations accordingly.

Manage demand forecasting

Manage and influence demand forecasting from a sales perspective to ensure that NBL has optimal stock available.

• Complete pre-forecasting monthly, per category, 4 months in advance.
• Meet with the Planning team monthly to sign off the submitted sales forecast.
• Achieve 80% sales forecast accuracy on a monthly basis.
• Examine and understand trends between past forecasts and actual performance.
• Ensure all customer forecasts are incorporated in the overall sales forecast.
• Record all anomalies regarding sales that will affect the future sales base.
• Report top five (5) SKU anomalies regarding customer promotions and communicate this to the Sales team.
• Develop and maintain a customer promotional grid to support forecast changes.
• Update innovation workflows with the sales forecast and volume phasing.
• Work closely with the Planning team on a daily basis to understand service level issues and communicate this to the Sales team accordingly.

 Manage processes to reduce short dated stock

Manage short-dated stock nationally across AVI DCs.

• Compile, update and distribute a short-dated stock report, by region, on a weekly basis to the NBL sales team.
• Ensure that action is taken on aged stock, in conjunction with the National Sales Manager/ Regional Sales Manager, and keep a record of all transactions.
• Maintain AVI DC expired stock at 0.035% of GSV.

Manage and develop the Sales Administrator team

Manage and develop the Sales Administrators, to support the Sales Team.

• Manage and develop two direct reports.
• Develop and mentor regional Sales Administrators in line with NBL standards.
• Design and implement initiatives to improve sales administration effectiveness.

Manage the sales budget process

Manage full sales budget process (setting accurate budgets, quarterly adjustments on budget etc.)

• Attend PF meetings with the National Sales Manager and the Finance Team.
• Run checks and balances in conjunction with IT before PF budgets are published.
• Communicate all updates to the Sales Team.

 Manage master data

Manage, update and maintain Master Data on SAP

• Maintain accurate store universe.
• Check and update new store openings/ name changes.
• Open new AVI FM Rep codes.
• Update AVI FM Rep codes changes/ cluster movement.

Minimum Requirements:

Experience:                                                                   

• Minimum of 5 – 7 years’ experience in a similar role

Qualifications:

• B.Com Degree / Business Science Degree or similar

 Additional Requirements:

• Market information tools (Nielsens/IRI, SPAR Insights, ASK’d reports, Power BI)
• Advanced MS Excel
• SAP experience