Route Compliance Clerk at RCL Foods

• RCL Foods is recruiting for a driven, highly energized, analytical Route Compliance Clerk within the baking business unit.
• The suitable candidate will be required to manage GPSTS vehicle units, Garmins and GPST logins daily and ensure route viability loaves per km, cpk ‘s, cpl. 
• This role will be based in Durban and reporting to the Transport Manager.

Minimum Requirements    

Education and Qualification:

• Matric
• Valid code 10 driver ‘s licence and PDP
• Knowledge of Distribution and Logistics Ability to work systematically.
• Ability to prioritize workload. Report writing and analysis

Experience and Training:

• At least 3 Years qualified experience in a manufacturing environment (FMCG)
• Experience in GPSTS and Garmins
• Excellent Microsoft office skills

Duties & Responsibilities    

•     Administer and monitor the uploaded system route allocations on a daily basis.
•     Liaise with drivers and customers throughout the day and note all comments and problems on a daily report that is sent to management after shift end.
•     Monitor real time fuel consumption, speeding, braking and other driving and vehicle performance exceptions.
•     Where necessary, track down the driver and send the vehicle back to the depot.
•     Follow up stationary drivers at the back door for more than 15 minutes.
•     Manage GPSTS vehicle units, Garmins and GPST logins daily
•     Report on actual kilometers vs GPS kilometers vs daily averages of previous month
•     Report on any km route deviations on daily info transport and sales file daily
•     Monitoring and reporting on transport logistics issues including speeding, harsh braking, route deviations and route plotting, pre-trip inspections.
•     Route analysis and optimization route splitting to be done, monthly reduce km where possible
•     Ensure vehicle utilization at maximum capacity daily
•     Ensure route viability loaves per km, cpk ‘s, cpl
•     Handle disciplinary investigation enquiries of drivers on logistics

Effective Teamwork and Self-Management

•     Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
•     Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
•     Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
•     Manage colleagues and employees’ expectations and communicate appropriately.
•     Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.

Crate controlling

•     At start of shift, ensure all crates are stacked in the crate storage area
•     Ensure a physical crate count is done every morning
•     Ensure all 1s and 2s crates are charged out to the correct route
•     Compare the physical count to the crate movement file and Dispatch count
•     Investigate all crate transactions and report variances to Manager
•     Compare your crate pool to JDE PI and crate report
•     Compare crate slips to JDE transactions
•     Obtain crate sheet variance report from Dispatch and compare to actual crate slips
•     Ensure Dispatch KPI report matches the physical crate count.
•     Ensure every route has a baseline per Customer per route reconciled monthly
•     Ensure damaged crates are stacked in the container daily, recorded and subtracted from the pool daily
•     Ensure crates that do not belong to Sunshine Bakery are segregated from Sunshine crates
•     Initiate and arrange a crate collection when required
•     Ensure dirty crates get washed weekly
•     At the end of shift, report on crates available for Production

Crate Administration

•     Driver Debrief ensuring crate sheets are filled in correctly daily
•     Check previous day crate sheets and call Drivers daily to follow up shortages and record variances
•     Ensure Drivers complete a crate sheet for the next day with correct balances
•     Add and update new customers on crate sheets and report on lost customers to Sales
•     Reconcile a KPI report for damaged crates monthly
•     Report monthly losses and gains
•     All weekly and monthly reports to be emailed timeously
•     Daily verbal communication with Drivers, Van Assistants and Route Controllers
•     Daily communication with Dispatch and the Sales team
•     Report any deviations or concerns to your line manager.

Stock Management

•     Verify stock handovers
•     Ensure cages are locked
•     Ensure stock that is pulled from production is signed for by dispatch clerk and production supervisor
•      Ensure stock is loaded according to company safety standards
•     Ensure stock is loaded in such a way as to prevent damage to the stock
•     On vehicle return, count returns and issue credit notes for the driver or customer when Returns Clerk is not present
•     Ensure good stock returns are returned to dispatch cages
•     Ensure damaged returns are moved to the damage container

Transactional Duties

•     Assist with transactional duties within the Dispatch department