Purchase Order Clerk at Measured Ability Group of Companies

Requirements

• Matric with either maths, accounting or maths literacy (non-negotiable)
• At least 1-2 years experience working in an admin related role in an office
• Experience in handling purchase orders will be an advantage 

About

• Oversee the requisition of goods and services for the company.  
• Receive purchase requisitions from employees or departments and prepare purchase orders.
• Ensure the orders are approved by authorized persons only.  
• Ensure correct ledger accounts are selected when purchase orders are issued.
• Receive request for materials from the various departments
• Handle inquiries about orders
• Ensure the order has been approved by the person duly authorized
• Gather information and records to draw up purchase order
• Prepare Purchase Orders on the accounting system
• Link the correct expense or asset account to the Purchase Order
• Link the correct project code to the Purchase Order
• Keep track of purchases and supplies
• Track the status of Purchase Orders
• Follow up on long outstanding Purchase Orders
• Ensure what was purchased arrives and meets the purchaser’s specifications
• When required, contact possible vendors that can supply the item
• When required, compare the price quotations of these vendors and choose the most cost-efficient option
• Build relationships with vendors
• When required, assist ad hoc creditors clerk with the following duties:
• Match purchase order, delivery note and supplier invoice
• Verify details on supplier invoice is correct
• Process supplier invoices on the accounting system
• Reconcile supplier accounts
• All other related duties as required