Property Administrator at Shoprite Group of Companies

About the Job

Purpose of the Job

• The purpose of the Property Administrator (New Business Development) is to serve as a pivotal part of the property management team, meticulously orchestrating various facets of the process.
• This role is dedicated to the precise preparation and management of critical documentation, encompassing Offers to Lease, Heads of Agreement, Lease Agreements, and a spectrum of ancillary documents. It entails the collation of comprehensive information, initiation of correspondence, and skillful negotiation to facilitate smooth interactions with stakeholders.

Job Category

• Retail

Job Objectives

Drafting of Correspondence and Forma Documentation:
Offers to Lease / Heads of Agreement 

• Gather all pertinent information, including sourcing additional data, when necessary, to finalize Offers to Lease / Heads of Agreement and their approved annexures.
• Prepare the Offer to Lease / Heads of Agreement documents.

Compiling Viability Requests 

• Assemble deal-specific information required for the Divisional Financial Manager (DFM) to complete viability assessments.

Board Resolutions

• Prepare covering memorandums, draft board resolutions, compile and organize all supporting annexures for circulation in the board resolution pack.

Lease Agreements

• Consolidate all pertinent information from the signed Offer to Lease and Approved Board Resolution.

Ancillary Drafting of Documents / Correspondence

• Compose and send various documents, including Letters of Intent, Board Confirmation Letters, Confirmation of Commencement of Trade Date, Letters of Decline, emails, and formal correspondence.

Document Preparation and Management:

• Proficient in drafting Offers to Lease, Heads of Agreement, Lease Agreements, and other legal documents.
• Skillful at collating and organizing supporting annexures and documentation.

Database Management (Various Platforms):

• Experienced in updating and maintaining various databases and digital filing systems.

Administrative Support:

• Proficient in arranging meetings, boardroom bookings, and travel accommodations.

Qualifications

• Grade 12 certificate - (essential).
• Diploma or certificate in Office Management?or a related field?- (desirable).

Experience

+2 years’ experience?in a properties/facilities administration environment or similar with knowledge providing administrative and organisational support to a team?and engaging with?clients?and stakeholders?across functions and levels?- (essential).