Project Management Administrator at Zutari

Roles and Responsibilities

• Provide administrative support to the project team including the regional manager.
• Maintain comprehensive project documentation, plans, and reports.
• Organize, attend, and participate in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Assisting with the updating of project plans and compilation of tenders.
• Establishing and maintaining effective internal communication processes that ensure the flow of relevant information.
• Providing support concerning quality procedures and project administration. 
• Attending to ad-hoc duties assigned by the manager.
• Monitor project progress and address potential issues.
• Liaise with clients, subcontractors, and other stakeholders.
• Assist in the development of project strategies.
• Ensure that clients’ needs are met as the project evolves.
• Procurement- responding to client RFQ’s, creating RFQ for suppliers. 
• Procurement- creating quotations for clients and purchase orders for suppliers.
• Invoicing 
• Managing company safety file 
• Ensuring compliance on tender submissions 
• Administrative duties (attending to phone calls, emails and attending to employee queries, filing)
• Data entry(on MS Excel) 

Minimum Requirements

• Degree or diploma in Business Administration, Project Management, or related field
• Minimum of 2 years of experience in project administration roles, preferably in the construction industry
• Strong understanding of project management principles
• Excellent organizational and multitasking skills
• Exceptional communication (written and verbal) and interpersonal skills
• Proficiency in project management software tools, databases, and MS Office.
• Ability to work well under pressure, often to tight deadlines
• Detail-oriented with a demonstrated ability to perform with a high level of accuracy
• Ability to work well within a team environment and build strong relationships with all levels of staff