Project Coordinator: Projects at Telkom

Core Description

Ensure the smooth running of the logistical and administration processes for the Project Office. Coordinate projects, process correspondence, and obtain, maintain, and update information. This entails the registration of projects and the allocation of project numbers to them. Compile statistics and progress reports and provide any other assistance and support to the Executive and the Project Office team.

Job Responsibilities

Output 1

• Compiled Reports

Sub-outputs

• Receive request for report or identify need for report
• Collect information
• Analyze information
• Indicate deviations and make corrections
• Check integrity of data
• Distribute to key role players

Range

• Types: Monthly report, Weekly Reports, Progress Reports On Projects/Initiatives

Output 2

• Provided Support

Sub-outputs

• Receive and analyze request
• Determine nature of support to be provided
• Execute support actions
• Provide feedback

Range

• Information
• Day To Day Operations
• Information On Projects/Initiatives
• Documentation/Correspondence
• Assistance/Any Required Support
• Project Fundamentals
• Resource Plans/Budgets
• Ordering/Maintaining Office Equipment/Stationery Needs
• Project Objectives
• Meeting Arrangements
• Minutes
• Administration
• Process Queries
• Financial
• Time Management
• Monitor Expenditure

Output 3

• Processed Correspondence

Sub-outputs

• Receive request and determine need
• Gather information
• Process information
• Obtain authorization and forward correspondence

Range

• Documentation
• Requests
• Faxes
• Forms
• E-mail
• Telephone

Output 4

• Maintained Updated Information

Sub-outputs

• Obtain information
• Identify importance of the record/information
• Process data
• Store the records or information
• Send to role players
• Finalize administration

Range

• Project progress
• Registration Details
• On Current Status
• Macro Project Office Records
• Documentation Status

Output 5

• Coordinated Projects

Sub-outputs

• Determine customer budget authorization
• Ensure procurement
• Ensure tasks execution
• Monitor/track progress on project
• Provide progress reports to all applicable parties

Range

• Telkom related Projects

Output 6

• Completed Project

Sub-outputs

• Commission/Decommission project
• Acceptance testing
• Conduct customer implementation review and sign off
• Complete documentation/records
• Perform financial reconciliation on project
• Capitalization of project
• Initiate billing process
• Perform project review cost
• Archive project

Range

• Contingencies
• Maintenance
• Customer specific
• Tracking System
• According to TPM Methodology
• All Projects
• Reports/Documentation
• Time Scheduling

Output 7
Supported Project Definition
Sub-outputs

• Assist in setting out project objectives
• Assist in compiling statement of work
• Assist in drawing up project plan
• Assist in completing documents and records
  Range
• Contingencies
• Maintenance
• Customer specific
• Time sheets

Core Competencies

Functional Knowledge

• Business Acumen
• Telkom Procedures
• Telkom Policies
• Project Management
• Computer Applications

Functional Skills

• Presentation Techniques
• Computer Applications
• Project Management
• Negotiation Techniques
• Report Writing Techniques
• Interpersonal
• Communicating
• Organizing Techniques
• Decision Making

Attitudes/Leadership Behaviour

• Cost Conscious
• Goal Orientated
• Committed
• Punctual
• Dedicated
• Assertive
• Customer Focus
• Integrity

Education

• NQF 4: Grade 12

Experience

• 2-3 Years relevant experience

Certifications

• Special Requirements
• Valid Drivers license