Project Coordinator at Empact Group

Main purpose of the job 

• Reporting to the Key Account Manager, the incumbent is responsible to co-ordinate all maintenance projects via the helpdesk and ensure that contractors are managed.  

Education and experience required:

• Matric 
• NQF Level 3 qualification is advantageous. 
• Minimum of 2-5 years help desk operation experience 
• Experience within facilities environment working with contractors. 
• Valid driver’s license is essential. 

Knowledge Skills and Competencies required:

• Fully computer literate on MS Office, MS Outlook, Advanced Word, Excel, and PowerPoint skills
• Strong administrative skills with the ability to work in a pressurized environment, prioritizing and meeting competing demands in a professional manner
• Ability to deal with sensitive information in a confidential and professional manner (essential)
• Demonstrate confidence and assertiveness
• Demonstrate a professional work ethic, integrity, and loyalty
• Excellent communication skills, both verbal and written
• Team player – prepared to help when the others are overburdened
• Excellent interpersonal skills
• Ability to interact effectively across all levels
• Discretion and confidentiality are essential attributes required for this role
• Attention to detail

Tasks

• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Create a project management calendar for fulfilling each goal and objective.
• Manage call logging systems.
• Coordinate maintenance plan for all FM disciplines.