Project Coordinator at Altron Managed Solutions

Job Description

KEY RESPONSIBILITIES:

Project Coordinator

• Plan, initiate, and oversee execution of all elements of a project, and often work with multiple internal teams, contractors, and clients.
• Handle discussions with a client and upper management to make sure they have a clear understanding of the client's desired goals and outcomes.
• Determine what resources, processes, and other materials will be necessary to complete the project in the desired timeline and draw up plans for each phase of execution.
• Delegating tasks or significant portions of the project to coordinators or teams of employees to help maintain a broad overall view of the entire project throughout.
• Responsible for the final quality of a project, thus ensuring it's delivered on time and to the client's satisfaction.

CORE RESPONSIBILITIES:

• Planning is to establish business requirements, establish cost, schedule, list of deliverables, and delivery dates, establish resources plans and obtain management approval and proceed to the next phase
• Scope planning – specifying the in-scope requirements for the project to facilitate creating the work breakdown structure
• Prepare the work breakdown structure – spelling out the breakdown of the project into tasks and sub-tasks
• Project schedule development – listing the entire schedule of the activities and detailing their sequence of implementation
• Resource planning – indicating who will do what work, at which time, and if any special skills are needed to accomplish the project tasks
• Budget planning – specifying the budgeted cost to be incurred at the completion of the project
• Procurement planning – focusing on vendors outside your company and subcontracting
• Risk management – planning for possible risks and considering optional contingency plans and mitigation strategies
• Quality planning – assessing quality criteria to be used for the project
• Communication planning – designing the communication strategy with all project stakeholders

Organizing

Organizing is about assigning roles to the team members and setting deadlines to achieve targets.

• Set up your project management plan
• Keep your project paperwork organized
• Put your project management plan into action
• Pay attention to progress with your project management plan
• Make sure you are meeting your project management plan deadlines

Leading is that broad role of ensuring the project team is aligned strategically and operationally.

• Coordinate with different people to ensure that the project goes on in a smooth manner.
• Keep a regular check on the project developments.
• Ensure that the project team members are meeting the deadlines and following the guidelines.
• Conducts meetings and makes that the team members do the follow-up actions.
• Make decisions at every stage of the project progress.
• Think about wide-ranging issues and make decisions accordingly.
• Build knowledge about the technical issues associated with the project.
• Demand excellence from their team members and help them in their personal development.
• Lead and motivate team members during the down phase and keep their morale high.

Monitoring is the process of keeping track of all project-related metrics including team performance and task duration, identifying potential problems and taking corrective actions necessary to ensure that the project is within scope, on budget and meets the specified deadlines (Measure, Evaluate and Correct)

• Real-time monitoring of team performance
• Regular status and progress reports
• Providing recommendations and suggestions
• Ensuring that recommended actions are implemented

Communicating

Communications Management includes the processes that are required to ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring, and the ultimate disposition of project information are communicated appropriately.

Managing Risk

It is the process used by project coordinators to minimize any potential problems that may negatively impact a project's timetable.

• Identify the Risk
• Analyze the Risk
• Prioritize the Risk
• Assign an Owner to the Risk
• Respond to the Risk
• Monitor the Risk

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal:

• Any departmental resource identified to have a role in the project

Reasons for Interaction:

• Appointed resource is required for the successful delivery of the project

External:

• Any external resource identified to have a role in the project

Reasons for Interaction:

• Appointed resource is required for the successful delivery of the project

Education

National Certificate Level 4 (N4) / Grade 12 (Required)