Project Administrator - Cape Town, Pretoria or Durban at HSRC

Minimum Requirements    

• Grade 12 (National Certificate).
• A relevant post-matric qualification in fields such as Office Administration/ Public Administration/ Management or Administration will be advantageous.
• Five years’’ experience in a similar environment.
• A proven track record, and significant knowledge and understanding administrative best practices.
• Personal credibility.
• Advanced computer literacy/proficiency across the MS Office suite.
• Strong administrative experience in research or similar environment.
• Excellent inter-personal, skills.
• Good communication skills.
• Presentation skills.
• Financial acumen and knowledge of excel and figures
• Drive, initiative, flexibility, and a proven track record to handle pressure, and a commitment to service excellence to stakeholders.

Duties & Responsibilities    

• Provide efficient administrative and organizational support to projects in the Impact Centre
• Prepare meeting agendas and materials for meetings; minute taking and record keeping of proceedings;
• Organize and manage all events details such as catering, transportation, invitee list, special guests, equipment, promotional material for the Projects
• Maintain project databases and file project related documents and keep databases;
• Maintain assets database for the project and ensure that assets for the project are properly managed;
• Ensure compliance with all admin and finance policies of the HSRC;
• Manage Supply Chain Management requests for the project
• Assist with logistical responsibilities including post, courier, office management, reception of visitors;
• Facilitate printing, equipment and other project requirements;
• In delivering ‘social science that makes a difference’, the Human Sciences Research Council initiates and undertakes policy-oriented research projects and programmes from its offices in Cape Town, Durban, and Pretoria. Its public-purpose mandate is set out in the Human Sciences Research Council Act of 2008.
• Ensure that time billing is up to date for staff assigned to the projects;
• Process claims and payments;
• Facilitate travel arrangements for researchers and other employees for the projects where assistance is requested and project-based travel when required.
• Assist in preparing quarterly reports on the project.

Closing Date    
2023/08/14