Project Administrator at BET Software

We Want You:

• We are on the search for a Team player…a Project Administrator who is looking to join an innovative and dynamic environment. We want you to provide support and assistance to the Team in implementing systems, processes and methods that enable us to remain a leader in the industry.
• Are you someone with excellent communication skills that’s great at showing initiative and dedication? Do you have great planning, organising and time management skills? Then you may just be the person we are looking for.

You Bring:

• Completed or studying towards a relevant Degree or Diploma.  
• Minimum of 2 years’ experience assisting with Project Administration.
• Solid understanding of MS Office (Word, Excel).
• Experience with Project Tooling (Jira, MS Projects etc).
• Strong written and verbal communication skills.
• Effective time management requirement.
• Experience in the software development industry.

Nice To Have:

• ISEB Intermediate
• Prince II
• Scrum / Agile

What You’ll Do:

• Ensure that all communication with the members of the project is prioritised and added to the project tracking system.
• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps).
• Ensure the creation and updating of business and or product workflows.
• Ensure all project planning deliverables, e.g. product roadmaps, project requests, and RAID logs are updated timeously to represent the most current project information.
• Develop and maintain good relationships with clients, stakeholders, and suppliers.
• Communicate with the operations and development Team on project requirements when necessary.
• Deliver appropriate and consistent levels of communication throughout the project life cycle.
• Develop and maintain a good understanding of BET’s stakeholder landscape, interactions and linkages across the organisation and its potential future movement.
• Act as the point of contact for all participants in specific projects and coordination with other Teams and functional partners, and actively escalate when needed.
• Keep your finger on the “pulse” of projects and provide stakeholders with enhanced communication during periods of stress.
• Maintain all project correspondence including project reports.
• Report on project success criteria results and metrics.
• Report on suggestions to improve efficiencies where applicable.
• Status, changes in direction, and relevant metrics are communicated to avoid misalignment and roadblocks.
• Assist the Project Management Team in managing project deliverables in line with the project plan.
• Ensure all project tasks are loaded onto the project tracking system.
• Record, manage and escalate any project issues, risks and changes identified.
• Monitor project progress through continual updates via written and verbal communication.
• Ensure that the Team is self-organised and ensure that changes are made quickly, in accordance with approved company best practices.
• Be in charge of the process of how information is exchanged, streamlined and managed effectively.
• Regular follow-ups, as and when required to keep abreast of project progress and the documentation/stakeholders requiring updates.