Project Administrator ( 3 Year FTC) at Industrial Development Corporation

Qualifications 

• Minimum National Diploma Qualification.
• Proven experience in project administration, preferably in the built environment or financial services sector.
• Proficiency in Microsoft Office suite and project management software.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work effectively in a fast-paced, dynamic environment.

Experience 

• Minimum of 2 (two) to 5 (five) years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of project management principles and practices.
• Adaptability and flexibility to changing project requirements and priorities.

Roles and Responsibilities

MAIN DUTIES AND RESPONSIBILITIES

• Ensure adequate preparation, organisation and maintenance of project documentation, including typing and dicta typing of contracts, reports, tender documents, spreadsheets, presentations, minutes of meetings, letters and other correspondence.
• Assist Project Team with project administration such as compilation of Tender Lists; compilation and placing of Tender Adverts; typing, distribution and follow up of Invitations to Tender and Notice to Tenderers; arithmetic checking of tenders submitted; payment certificates, fee accounts, agreements, etc.
• Assist project team with editing, formatting, printing, binding, photocopying, scanning and dissemination of their documents.
• Create, update and maintain an efficient filing system [electronically in a server and in hard copy] daily or weekly including opening new files and archiving routinely, as required
• Coordinate meetings, workshops, and project-related events, including scheduling, venue booking, and preparation of meeting materials.
• Facilitate communication and collaboration among project stakeholders, including government agencies, private sector partners, and community representatives.
• Maintain project schedules and calendars, tracking key milestones, deadlines, and deliverables.
• Support financial management activities by tracking project expenditures, processing invoices, and preparing financial reports.
• Conduct research and gather data on relevant topics to support project planning and decision-making.
• Provide logistical support for project team members, including travel arrangements, accommodation bookings, and equipment procurement.
• Assist in monitoring project progress, identifying risks and issues, and recommending corrective actions as necessary.
• Perform other administrative tasks and duties as assigned by the Project Manager or project leadership.
• Interact and provide linkages with IDC head office support systems to capacitate the Project operations.
• Assist in investment attraction marketing and branding activities
• Organise necessary hardware and software support for the project, as necessary, from time to time.
• Manage company pool car use and maintenance and general office housekeeping.
• Direct or Deal with Client / visitors queries.