Professional Assistant -(CSI Administrator) at Discovery Limited

Job Description

The CSI Administrator role is an integral part of Discovery's Corporate Social Responsibility team and helps to carry out CSI strategic plans. The role is responsible for

• Providing administrative support to the CSI team.
• Providing executive support to the department's head.
• Providing administrative and logistical support for key events and campaigns.

The primary duties of an administrator are to ensure that the Corporate Sustainability department operates with efficiency. The administrator is responsible for maintaining day to day financial, office, administrative, and personnel services of the Corporate Sustainability department.

Key Outputs / Job Responsibilities may include but are not limited to:

• Administration
• Provide executive assistance support to the HoD.
• Provide administration support to the team.
• Supports the team on tasks including travel arrangements, expense processing, agreement and contract processing, meeting coordination and scheduling, and on-boarding of new employees
• Accurately administer the departmental monthly budget allocation
• Compile year-end accruals and budgets for the new fiscal year.
• Collaborate with Senior Specialists to track and review Departmental budget expenditures. Ensure that spending is in line with the budget for the fiscal year on a monthly basis.
• Taking and maintaining meeting minutes.

CSI Administration

• Support logistics for both external and internal events.
• Providing administrative and logistical support for key campaigns and events such as induction, CANSA Shavathon, and others. (Working with CSI Specialists)
• Manage BUs Finances (Processing payments, reimbursements, submitting recons, etc)
• CSI Mailbox administration. Handling phone and email inquiries)
• Collaborate closely with suppliers, procurement, and compliance to ensure CSI compliance.
• Update CSI database in preparation for reporting and audit planning.

Job / Role Requirements
Work Experience

• Required Over 3 years
• Preferred (would be advantageous) Over 5 years

Education / Qualifications / Accreditations with Professional Body

• Required Matric
• Preferred (would be advantageous)
• Project Management Diploma

Technical Skills or KnowledgeSkills

• Use of MS Office software, Project Management, knowledge and understanding of administrative and office policies and procedures
• Preferred (would be advantageous)
• CSI principles, Project management methodologies.