Procurement Officer at Tsebo Solution

Duties & Responsibilities
Rationalised, compliant and contracted sub-contractor database

• All new sub-contractor adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
• Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

Customer focus

• Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

Administrative and other support to the Procurement function to maximise productivity

• Provide administrative support to team members
• Obtain quotations, complete comparisons and provide Managers with relevant proposals.
• Draft supplier agreements and supporting documentation.
• Obtain supporting documentation for credit applications and new accounts.
• Assist with tender administration.
• Respond timeously and efficiently to all reasonable requests by Managers.
• Ensure all documentation is checked for completeness and filed accurately per current requirements and on current systems or databases.

Maintain current sub-contractor database to enable continuous improvement which results in accurate payments, reporting etc

• Update sub-contractor details on divisional and Group systems and databases on a continuous basis by verifying contact details and recent compliance documentation.

Account query resolution

• Liaise with the divisional Finance and Creditors teams and sub-contractors to ensure account queries are attended to efficiently and timeously.

Compliance to all policies and processes

• Practice efficient, Policy compliant and ethical procurement practices at all times.

Compliance to all policies and processe

• Manage general workflow process via current e-systems.
• Maintain and update supplier details on systems as instructed by Managers and as per current Policy and process.
• Actively manage buyer category data and sub-contractor catalogues on systems and databases.
• Attend to internal queries, troubleshoot and resolve issues relating to systems integrity.
• Fulfil and action reasonable requests by Management within the scope of the position.

Skills and Competencies

• Proficient user of MS Office Excel and Word
• Strong analytical and numerical skills to collect and interpret data
• Good communication skills
• Knowledge of e-Procurement systems
• “Procure to Pay” process knowledge as relates to Procurement through to Finance
• Working knowledge of Procurement compliance and risk factors
• Goal oriented “Finisher Completer”
• Exceptional attention to detail
• Strong numeracy skills
• Basic negotiation skills
• Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
• Ability to work independently as well as within a team to meet a singular goal or deadline
• Database management
• Ability to communicate effectively at all levels with management and sub-contractor

Qualifications

• Minimum Grade 12
• Previous experience in a similar role in the Facilities, Workplace, Design & Construct industries
• Working knowledge of Sourcing, Procurement and Supplier Management processes