Procurement Officer - Johannesburg at Tsebo Solution

Duties & Responsibilities    
Compliantsub-contractor database

• All new sub-contractor adoptions are processed according to current policy and process and all sub-contractors are screened and adopted accordingly.
• Ensure compliant and complete document management.
• Continuously update sub-contractor compliance documentation.

Customer focus

• Customer (divisional or client) deadlines and turnaround times for various processes are met and exceeded where possible.

Strategic Sourcing and Category Management administrative support

• Provide administrative support to team members
• Conduct market research and source sub-contractors for consideration.
• Obtain quotations, complete comparisons and provide Managers with relevant proposals.
• Draft supplier agreements and supporting documentation.
• Assist with tender drafting and administration.
• Conduct spend analysis.
• Respond timeously and efficiently to all reasonable requests by Managers.
• Ensure all documentation is checked for completeness and filed accurately per current requirements and on current systems or databases.

Account query resolution

• Liaise with Operational site and Finance teams and sub-contractors to ensure account queries are attended to efficiently and timeously.

Compliance to all policies and processes

• Practice efficient, Policy compliant and ethical procurement practices at all times

e-Procurement Systems administration

• Manage general workflow process via current e-Procurement systems
• Maintain and update supplier details on systems as instructed by Managers and as per current Policy and process.
• Create and maintain item masters on the e-Procurement platform(s)
• Actively manage Trade Agreements and Vendor Master Data on e-Procurement systems and databases.
• Attend to internal queries, troubleshoot and resolve issues relating to systems integrity.
• Fulfil and action reasonable requests by Management within the scope of the position.
• Ensure that all statutory procurement policies and procedures are being strictly adhered to while working towards improving systems and processes.

Skills and Competencies    
Skills

• Proficient user of MS Office Excel and Word
• Strong analytical and numerical skills to collect and interpret data
• Good communication skills
• Knowledge of e-Procurement systems
• “Procure to Pay” process knowledge as relates to Procurement through to Finance
• Working knowledge of Procurement compliance and risk factors

Competencies

• Exceptional attention to detail
• Strong numeracy skills
• Basic negotiation skills
• Strong planning, prioritising, organising and time management skills with the ability to multi-task effectively
• Ability to work independently as well as within a team to meet a singular goal or deadline
• Database management
• Ability to communicate effectively at all levels with management and sub-contractors
• Cost conscious

Qualifications    

• Minimum Grade 12
• Procurement or Supply Chain Qualification an advantage
• Previous experience in a similar role .Working knowledge of Strategic Sourcing, and Category Management principles.