Procurement Clerk at Motus Holdings Limited

Specific Role Responsibilities

• Obtaining quotations (hardware \ software \ office supplies) from approved vendors
• Managing procurement-related calls and ensuring they are resolved within the agreed SLA
• Price validation on all hardware and software quotations
• Obtaining sign-off of quotations from branch manager / approved requesters
• Generating purchase orders for approved quotations
• Obtaining sign-off of raised purchase orders and forward to approved vendors
• Monitoring of procurement service desk
• Follow up \ feedback from vendor and obtain ETA’s
• Creating and maintaining detailed order status list
• Accurate filing of all Purchase Orders, Delivery Notes etc
• Receiving of goods and checking against approved Purchase Order
• Matching of Invoice and Purchase Order with delivery notifications timeously for month end billing
• Prepare billing for the holding stock and O365 licenses
• Alerting supervisor of any price discrepancies identified.
• Querying any price discrepancies with the vendor and obtaining credit notes where applicable
• Continuously aim to streamline \ improve Motus IT order system
• Assist in correlating stationery requirements and office refreshments

Qualifications and Experience

• Experience 2+ years in the Motor Industry trade
• Matric essential – National Diploma or relevant certificate will be an added advantage

Skills and Personal Attributes

• Must be able to use mathematics to solve problems.
• Be able to work in a team & communicate to & with team members & team leaders
• Attention to Detail
• Communicate effectively with users
• Should be able to work under pressure
• Should be able to work overtime when required
• Maintain vendor good relationships
• Should have Negotiation and Persuasion skill