Procurement Administrator - Johannesburg at Tsebo Solution

Duties & Responsibilities    
Rationalised, compliant and contracted sub-contractor database

• Build and maintain a site-based database of Suppliers, whilst identifying alternative suppliers, thereby ensuring continuity for both Tsebo and the Client
• Ensure all suppliers documentation: Letters of Good Standing; 37.2; Site personnel information is captured and current. Changes to be noted and communicated to Client Security Department.
• Identify alternate service providers within the industry and setup meetings with on-site Technical Managers for evaluation

Client Focus

• Client and internal Technical Team deadlines and turnaround times for various processes are achieved.
• Work with on-site team to develop and maintain a Client focused attitude toward activities
• Interact with Client to provide and process information in response to enquiries, concerns and requests about services
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced
• Attend to and resolve all client queries timeously or escalate when necessary
• Follow up and follow through on all escalated queries timeously
• Manage conflict internally and externally

Administrative and other support to the Procurement function to maximise productivity

• Provide administrative support to team members
• Obtain comparative quotations based on Teams requirements and provide respective on-site Managers with appropriate proposals.
• Obtain supporting documentation from Suppliers to submit to Tsebo HQ Procurement for onboarding process
• Assist Technical Team with documentation and substantiation of recommendation/submissions (Administrative process).
• Respond timeously and efficiently to all reasonable requests by on-site Managers.
• Ensure all documentation is checked for completeness and filed accurately per current requirements and on current systems or databases.

Reporting

• Prepare weekly/monthly reporting within set timeframes for submission to your Manager as requested.
• Update, maintain and report all relevant records pertaining to service records/certification etc

Compliance to all policies and processes

• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken
• Take responsibility for one’s own performance
• Promote TFS’s & Huawei’s image and corporate citizenry through deliberate and co-ordinated activities
• Adhere to the TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures as applicable to this position

Skills and Competencies    

• Proficient user of MS Office Excel and Word
• Strong analytical and numerical skills to collect and interpret data
• Good communication skills
• Knowledge of eProcurement systems
• “Procure to Pay” process knowledge as relates to Procurement through to Finance
• Working knowledge of Procurement compliance and risk factors

Qualifications    

• Minimum Grade 12
• Studying towards a Valid procurement qualification of equivalent.
• Previous experience in a similar role in the Facilities, Workplace, Design & Construct industries
• Working knowledge of Sourcing, Procurement and Supplier Management processes