Practitioner: SD Programmes Compliance and Auditing (Gauteng) at Transport Education Training Authority (TETA)

KEY PERFORMANCE AREAS 

Customer Relations

• Support internal and external stakeholders to ensure maximum participation in line with SDA;
• Participate in provincial linkages e.g. (Career Expo’s, Job Fairs, Industry Related Expo’s; 
• Attend and participate in workshops targeting relevant stakeholders;
• Keep stakeholders informed of new developments at TETA (change in legislation, processes, procedures, and policies); 
• Effective relationships management through ad hoc telephonic and electronic queries from both internal and external stakeholders in a professional manner; 
• Liaise with other operational team members to ensure that reports, presentations and other ad hoc deliverables are completed;
• Attend to walk in stakeholders with queries.

Finance and Planning 

• Participate fully in the planning of the Strategic Planning Documents;
• Ensure alignment of the budget with costed APP.

Organisational Compliance and Auditing Performance Information 

• Manage organisational compliance with regard to Mandatory Grants and  Discretionary Grants processes;
• Manage internal and external audits of the organisation;
• Attend all audit related meetings
• Manage requests for information emanating from audits
• Facilitate responses to performance audit queries
• Facilitate resolve of audit queries and respond to management reports(findings);
• Identify and mitigate unit related risks.

Manage Skills Development Policy Development

• Assist in developing /reviewing skills development policies and Standard Operating Procedures;
• Conduct policy compliance and audits in chambers and report to the manager.

 Manage the Discretionary Grant (DG) Process

• Manage advertisements for Discretionary Grants and guidelines for applications;
• Manage the approval process of the advert through relevant structures;
• Manage the publishing of the advert in consultation with communications and Supply Chain; 
• Conduct applications allocations and target setting workshop;
• Consolidate chamber allocations and recommendations for approval and submit to the manager;
• Compile a DG report/correction schedule and facilitate approval from all relevant structures;
• Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
• Manage the development a discretionary grants system.

Manage Mandatory Grants (MG) Process

• Manage advertisements for Discretionary Grants and guidelines for applications;
• Manage the approval process of the advert through relevant structures;
• Manage the publishing of the advert in consultation with Communications and Supply Chain;
• Conduct applications allocations and target setting workshop;
• Consolidate chamber allocations and recommendations for approval and submit to the manager;
• Compile a DG report/correction schedule and facilitate approval from all relevant structures;
• Prepare all relevant communication regarding DGs to the chambers and submit to the manager;
• Manage the development and review of the mandatory grants system.

Manage the DG and MG roadshows

• Manage the coordination of roadshows and ensure compliance;
• Prepare relevant presentations and submit to the manager;
• Support the contract management workshops;
• Participate optimally in the roadshows.

Audit and Risk

• Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings;
• No repeat findings in the Internal Audit Report and implement corrective action of existing findings.

Reporting   

• Monthly subunit report;
• Input to quarterly G&S Report;
• Review Annual Performance Report;
• Input to the Annual Report.

Manage Personal Performance

• Manage, monitor and check on performance agreements development and signature;
• Manage, monitor and check on performance assessments and reviews implementation;
• Manage, monitor and check on personal development plans submission, approval and implementation;
• Coach and mentor subordinates and interns where required;
• Manage personal time, leave and attendance registers.

MINIMUM REQUIREMENTS

 Experience and Qualification

• M+3 Qualification in Accounting Science/Internal Auditing or any related  qualification;
• Minimum of 4 years experience in an auditing environment;
• Experience in the Public Service and/or Skills Development Sector, preferably within a SETA environment;
• Willingness to travel and work overtime.

Knowledge and Skills

• Knowledge and understanding of:
• Knowledge of standard office procedures, processes and policies;
• Knowledge and understanding of SETAs;
• Standards and guidelines in performance auditing;
• Knowledge of filing systems, records management and administration;
• Ability to operate spreadsheets, word processing at highly proficient level and computing proficiency in MS Word, MS Excel, MS PowerPoint; MS Outlook;
• Understanding of changes taking place in the skills development landscape.
• Knowledge of budgeting;
• Relationship management.