Personal Assistant to the Director Community and Protection Services at Stellenbosch Municipality

REF: CP/ES/01

MINIMUM REQUIREMENTS:

• Grade 12
• Post matric qualification in office management/secretarial studies
• 5-8 years of relevant experience with supervisory experience, preferably gained at a Local Authority
• A valid Code B driver’s license
• Able to use advanced features of MS Office packages (Word, Excel, PowerPoint, MS Outlook)

OTHER REQUIREMENTS:

• Adhere to a high level of confidentiality
• Excellent interpersonal management skills
• Attention to detail
• Ability to work according to deadlines and to function effectively under extreme pressure
• Disciplined and assertive
• Sound organizing and planning abilities
• Excellent oral and written communication skills in at least two (2) of the three (3) official languages of the Western Cape (English, Afrikaans, Xhosa)
• Supervisory skills
• Specialized knowledge of admin processes

RESPONSIBILITIES/DUTIES:

• Coordinate and control access to the office of the director
• Monitor and update the performance management system of the director
• Render secretarial functions to the director
• General office administration and document management
• Manage correspondence and processes
• Effective diary management and event planning
• Render secretarial and telephonist functions
• Perform any other support functions assigned by the Director
• Compile reports and communications for the director
• Accurate and comprehensive minute-taking
• Responsible for the procurement of goods and services for the office of the director
• Assist the Director in monitoring expenditure in respect of budget planning and report on progress
• Coordinate interdepartmental functions, liaise with provincial departments, the public, staff members, and councillors

ADDED ADVANTAGE:

• Local Government experience will be an added advantage