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  • Posted: Jun 6, 2023
    Deadline: Not specified
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    All right, all right - let’s cut to the formalities. Here's the deal. At Hollard, we get up in the morning to ensure people sleep better at night. Our job is to look after the stuff our customers love. In fact, 5 million people already trust us with their stuff. That's pretty big deal to us. http://www.hollard.co.za Impressum The Holla...
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    Personal Assistant - Parktown

    Hello… an exciting new opportunity has just come available in our Hollard Insure, Construction & Engineering Department (Broker Distribution). We are looking to recruit a Personal Assistant.
    Role Objectives:

    • Generalist support to Head: Construction & Engineering
    • Process all tasks assigned, within the set standards required thus contributing to the productivity of the company. 
    • Enhance the image of the company through the continuous delivery of efficient and effective customer service.

    Key Responsibilities:

    • General support to Head: Construction & Engineering
    • Diary management:  Maintain electronic diary by prioritising.  Manage diary with regard to tentative bookings, confirmed bookings, and cancellations.
    • Reporting:  Provide necessary weekly and monthly reporting etc. Consolidate branch reports.
    • Minutes:  Compiling minutes of monthly meetings.
    • Filing:  Own and managers.
    • Correspondence:  Compile own and manager’s correspondence.
    • Telephone calls and e-mails:  Screening all telephone calls and e-mails and responding where appropriate. 
    • Meetings:  Organise internal and external meetings - arrange venues, catering, etc.
    • Travel arrangements: Coordinate travel arrangements.
    • Functions: Coordinate BU functions.
    • General: PowerPoint presentations, collation of management and board packs when required, assisting in organizing functions in the department, assisting in fielding queries and complaints to ensure client satisfaction, ad-hoc projects, reimbursements, ordering of corporate gifts, maintenance of electronic phone book.
    • Staff reimbursements: Reconciliation, ensuring approval and submission of travel reimbursements.
    • Support: Assist various role-players when required eg administrative assistant.
    • TCF:  Ensure that customers are treated fairly.

    Required Knowledge and Experience    

    • Sound PA knowledge. Minimum 3 years’ experience.
    • Sound knowledge of MS Office - including Word, Excel, Outlook, Powerpoint
    • Strong analytical skills
    • Organisational awareness
    • Self-management skills (can organise work, space, time)

    Educational Requirements    

    • Matric
    • Secretarial diploma advantageous

    Method of Application

    Interested and qualified? Go to Hollard Insurance on hollard.erecruit.co to apply

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