Personal Assistant at City of Johannesburg

Minimum Requirements: 

• Matric/Grade 12; 
• Secretarial and/or Administration Diploma or similar and/or relevant qualification at NQF level 6; 
• 3 years’ experience operating at a Senior Secretarial level within a government environment; 
• Experience in administration and document management; 
• Computer Literacy in MS Office and Internet; 
• High degree of interpersonal skills to interact with all levels of staff, the public, and Councillors.  

Primary Function: 

• Provide assistance to the Executive Mayor in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the Executive Mayor are followed through and completed within required standards and deadlines. Provide an effective document management system by dealing with high-level correspondence that requires a direct response from the Mayor, in conjunction with the Office Manager, ensuring that correspondence is dealt with timeously. Channel correspondence not requiring the Mayor’s response to the Office Manager. 

 Key Performance Areas: 

• Render effective project administration for all critical projects in the office of the Executive Mayor; 
• Provide efficient diary management to the Executive Mayor; 
• Maintain Executive Mayor’s correspondence/information and record-keeping systems and accessing records; 
• Provide sound logistical planning and events management 
• Assist the Mayor through the Office Manager in all administrative activities. Assist in preparing for meetings, minute taking, and the implementation of decisions taken at meetings to ensure that the responsibilities of the Office of the MMC are followed through and completed within required standards and deadlines; 
• Assist the Mayor in terms of logistics and recording of meeting outcomes; 
• Provide office support and administrative office assistance; 
• Manage internal liaison services from both the administration, political, and stakeholder areas; 
• Assist with ad-hoc functions/events.  

Leading Competencies: 

• Basic knowledge of local government; 
• Computer literacy (All MS Office Applications); 
• High level of interpersonal skills to interact with all levels of strategic/public and councillors; 
• Teamwork, Accountability, and Ability to work under pressure.