Personal and Office Assistant at Stellenbosch University

Key responsibilities:

• Executive support: Delivering top-notch secretarial and administrative assistance to our Senior Director, including managing their schedule, handling correspondence, and providing general office support;
• Office administration: Maintaining efficient office operations by offering administrative support to the team, assisting with meeting administration, and managing documents;
• Project administration: Assisting with project administration and coordination to ensure timely and successful project completion;
• Financial management: Overseeing the Division's expenditures and process payments, and keeping accurate financial records.
• At least an NQF Level 6 or equivalent qualification in a relevant field.

Essential work experience:

• Five years' proven experience in managing an office and/or as an executive personal assistant;
• Relevant exposure to working within the higher education environment;
• Relevant exposure to working within a project management environment.

Operational competencies:

• Technical/professional knowledge, skills and experience;
• Communication skills (the ability to listen and respond effectively to others, and to convey information and/or ideas in a written or verbal format);
• Detail orientation;
• Time management;
• Energy/drive;
• Customer service excellence;
• Assertiveness;
• Teamwork;
• Embracing change;
• Accountability.