Payroll & HR Administrator at Epiroc

Purpose of the Job

• The Payroll and HR Administrator needs to ensure that all wage payments are done accurately and on time and to provide administrative support to the HR Department.

Qualification Requirements

• Matric
• A recognized qualification in HR / Personnel Management an advantage.
• Payroll system training certificate (preferably Accsys).

Knowledge & Experience

• Minimum five years’ weekly wage payroll experience.
• Accsys Payroll Package (Preferable).
• MS Office, Excel, PowerPoint and Outlook skills.
• MEIBC Main Agreement knowledge and application.

Competencies

• Resilience – ability to cope under pressure; Customer focus; Working independently.
• Information gathering and sharing; Relationship building.
• Logical thinking; Attention to detail; Numerical calculations.

Roles and responsibilities

• Capture and process weekly wage payrolls x 2 NCM (± 100), IMP (± 700).
• Process and capture earnings and deductions using the Accsys system.
• Review, prepare and process all wage adjustments.
• Calculate and apply all relevant statutory payments and deductions, such as Provident Fund, Sick Pay Fund, UIF etc.
• Respond to and resolve any queries from staff or managers.
• Review all sick notes and leave applications in accordance with regulations and process accordingly.
• Ensure correct use of the time and attendance system and accuracy of timesheets.
• Accurately process and check all timesheets to ensure any corrections are incorporated.
• Ensure that managers authorize all overtime requests that have not been approved.
• Ensure that all month end processes and reconciliations are performed.
• Ensure all third-party payments are prepared and remittances sent through to the relevant parties.
• Maintain all wage employee personal information including updating personnel files.
• Generate relevant system reports, for example wage costs, absenteeism, training etc.
• Prepare all relevant HR documents in liaison with relevant managers.
• Timeously and in accordance with POPI Act requirements respond to all third-party confirmations.
• Interact with HR team and managers to identify and resolve issues as they arise.
• Contribute to HR continuous improvement.
• Consistently share information to ensure that all problems / issues are addressed and resolved.