Ops Spec: Functional Administrator at BCX

Core Description

• Provide general and advanced administrative support to the Executive as well as the Senior Management team of the Business Unit. Oversee and perform administrative functions to ensure that operational and office management are carried out effectively and efficiently.  
• Accountable for ensuring smooth communication between the BU Management team and other areas of the business, demonstrating leadership to maintain credibility, trust, and support with senior management staff. 

Key Deliverables / Primary Functions

• Compile, collate develop and management reports using information, provided from the BU and other sources, that includes HR & Financial issues, Resource & assets, budget performance, as well as client service performance (SLA's). 
• Prepare and manage travel schedules for the Executive & Senior Management 
• Prepare, compile, and validate documentation such as presentations, operational documentation, submissions, statistics, graphs, proposals, organograms, letters, memos and agendas. 
• Perform financial administration including, but not limited to, processing invoicing, purchase orders and expense requisitions in line with finance procedures.  
• Keep minutes of management meetings and track emanating actions  
• Manage ad-hoc project management work 
• Support back-office operations to handle internal and external customer cases on ad-hoc basis. 
• Responsible for scheduling and managing the Executive’s calendar including prioritizing and resolving related conflicts and competing demands, proactively scheduling important meetings with internal and external individuals and maintaining an organized office. 
• Work closely with the BU Management team on special projects/BU initiatives and keep team and stakeholders formally up to date on all project statuses and updates 

Core Functional Skills & Capabilities

• Attention to detail
• Relationship Building
• Communication
• Microsoft Office
• Customer Orientation
• Documentation Management

Core Behavioural Competencies

• Job Match
• Working with people
• Adhering to principles and values
• Writing and Reporting
• Following instructions & procedures
• Coping with pressures & setbacks
• Delivering Results & Meeting customer expectations
• Culture Match

Minimum Qualifications

• NQF 6: 3 year Degree/ Diploma/ National Diploma in Business Administration
• OR NQF 4: Grade 12

Additional Education -Preferred /Advantage

Experience

• 3 years’ experience

OR

• Grade 12 & 5 years’ experience

Certifications

Professional Memberships in Relevant Industry

Level of Engagement & Span of Control

• Span of Control  0
• Level of Engagement : Internal Stakeholders including C-Suite; external clients including Senior Management leve

Special Requirements / Employment Condition

• Drivers Licence and Reliable Vehicle - both required