Officer, Maintenance & Project Support - Johannesburg at Standard Bank Group

JOB DESCRIPTION

• To provide project co-ordination and support to the Provincial teams within Real Estate Services to deliver on reactive unplanned maintenance, planned cyclical maintenance, ATM activities and Special Projects. Provide comprehensive assistance to Project teams and oversee the handling of incidents within the Property and Distribution business unit, to achieve seamless project coordination and effectively manage the lifecycle of the incidents, to minimise disruptions & ensure business continuity.

QUALIFICATIONS

Qualifications: 

• Diploma Purchasing and Procurement Required or First Degree Generic Management.

Experience:

• 3-4 years Contract and vendor management Required
• 3-4 years Incident Management Required
• 3-4 years Project co-ordination Required
• 3-4 years Banking experience, with exposure to administration Required

ADDITIONAL INFORMATION

Key Responsibilities:

• Provide a support function with regards to the requisition and scheduling of supplies and services both for ATM, maintenance and special projects for Real Estate Services, Retail (South Africa), adhering to agreed timelines. Collaborate with cross functional teams to ensure the validation of various bills of quantities (BOQ) against requisitions to ensure accuracy of orders placed.
• Assist the project teams in planning, organising and executing projects according to the project schedules. Adhere to the Incident Management process, to respond to incidents that may affect the business operations.
• Effective manage the repository of version-controlled documents and mitigate risks by controlling access management of DMS for both internal and external parties. Assume responsibility to source and validate quotations from registered vendors and suppliers within agreed timeframes. Co-ordinate incident response efforts, liaising with relevant stakeholders to mitigate risks and minimise any potential downtime.
• Perform the receipting of invoices ensuring that all regulatory requirements are met, in line with the procurement policy and internal controls. Identify proactively, opportunities for process improvement in project support and incident management.
• Validate all quotations received against approved rate cards or obtain approval from the authorised Subject Matter Experts. Reduce the financial liability of the bank by actively managing and reducing the number of open purchase orders (PO) adhering to internal controls and guidelines. Maintain accurate records of the project activities linked to the Asset under Construction (AUC), working with the Asset Controllers.

Behavioral Competencies:

• Adopting Practical Approaches
• Checking Details
• Documenting Facts
• Establishing Rapport
• Examining Information
• Following Procedures
• Interpreting Data
• Managing Tasks
• Meeting Timescales
• Taking Action
• Team Working
• Upholding Standards

Technical Competencies:

• Banking Process & Procedures
• Business Administration Skills
• Commercial Acumen
• Compliance
• Data Management (Administration)
• Diary Management
• Email Monitoring
• Financial Acumen
• Financial and Accounting Control
• Knowledge Management
• Planning, Forecasting and Budgeting
• Procurement Knowledge
• Procurement Process
• Purchasing
• Risk Identification
• Specification Analysis
• Spend & Demand Analysis
• Supplier Relationship Management
• Supply Chain Management
• Workspace Management