Marketing Events Co-Ordinator at Sanlam Group

What will you do?

Job purpose

• The marketing events co-ordinator will provide support to the marketing manager and business stakeholders on both internal and external marketing drives.  This is a generalist position that will require excellent event co-ordination, brand and communication abilities across the marketing team. 

Key Outcomes

The following outcomes will be expected to be achieved by the Marketing Co-ordinator:

EVENT CO-ORDINATION

• Plan all events from conception to completion in conjunction with the marketing manager.
• Execute on all operational and administrative event tasks.
• Collate detailed pre- and post-event status reports for stakeholders per event, which includes survey feedback and budget reconciliation. 
• Administer the marketing activity calendar and update events across all channels.
• Maintain event photos and video clip libraries related to events.  Collate event ‘brag” boards as and when required.
• Provide insights, fresh, new and distinctive ideas to enhance our events in line with best practice.
• This role will require regular travel throughout the year (nationally). 
• Knowledge of Everlytic, Slido and other event related software will be advantageous.

BRAND CO-ORDINATION

• Administer and maintain all branded collateral required for events.  
• Maintain a log sheet of all banners used at events, ensuring they are well maintained and in good working condition at all times. 
• Provide input into artwork of branded collateral (event specific) and promotional items.

COMMUNICATIONS CO-ORDINATION

• Draft, proofread and provide input into all event specific communications (e.g. agendas, invitations, thank you, reminders, SMS, etc).
• Create event overviews post each event for use on internal communication and digital platforms.
• Be a proud brand ambassador at all times.

PROMOTIONS CO-ORDINATION

• Administer and maintain the marketing storerooms. This will include monthly stock updates and replenishing of stock.
• Administer the online promotional shop and provide technical support to stakeholders.
• Provide input and assist with sourcing appropriate promotional items and gifting required by stakeholders.
• Assists with projects and activities for marketing products or services by executing marketing strategies and objectives. Assists in proposal writing and presentations, including online and video. Monitors profitability and performance of existing products and services. Maintains marketing database including catalogues, key codes and customer/prospect files. Produces regularly scheduled reports from marketing database. Co-ordinates various marketing fulfilment duties and systems including direct mail, packages, letters, catalogues  and other sales literature. Monitors and maintains marketing budgets and usage. Assists with newsletter, direct mail, advertising and catalogue editing and proofreading. Conducts customer surveys to obtain marketing information about organization products and services. Works within the Marketing Department to learn and gain experience in all the functions/activities of that particular department.

What will make you successful in this role?

ADMINISTRATIVE DUTIES

• Provide administrative support to the marketing team.
• Co-ordinate the payment process via S4H and ensure an end to end process is in place.
• Engage and maintain a professional relationship with all suppliers.
• Manage courier arrangements specifically related to events planned.

Qualifications and experience

• Valid driver’s licence and own reliable vehicle.
• Tertiary qualification in Marketing.
• A minimum of 3 years’ experience in co-ordinating events.
• Intermediate or Advanced level in MS Office (Excel, Word, PowerPoint).
• A qualification in event management would be advantageous.
• Project management experience would be advantageous.
• Experience in digital marketing would be advantageous.

Competencies

• Client Focus: strive to build strong client relationships and deliver client centric solutions.
• Cultivates innovation: looking at creating new and better ways for the organisation to be successful.
• Collaborates: building partnerships and working collaboratively and inclusively with others to meet shared objectives
• Drives results: consistently achieve results, with an entrepreneurial mind-set and a strong commercial focus, even under tough circumstances.
• Being Resilient: flexibility and adaptability you will rebound from setbacks and adversity when facing difficult situations.
• Attention to detail
• Planning and co-ordinating
• Analytical thinking / Problem solving
• Computer Literacy (MS Office – Work, Excel, PowerPoint)

Attributes

• Positive, can-do attitude 
• Ability to work independently, work within own team and across regional teams
• Ability to work under pressure
• Honesty, integrity and respect
• Interest in the financial service industry (life/asset management)

Qualification and Experience

• Degree or Diploma with 1 to 2 years related experience.

Knowledge and Skills

• Marketing activities to support innovations
• Marketing, liaison and relationship building
• Support to Marketing and Events
• Statistical analysis and data of sales and marketing performance
• Record keeping and administrative support

Personal Attributes

• Communicates effectively - Contributing independently
• Decision quality - Contributing independently
• Plans and aligns - Contributing independently
• Action orientated - Contributing independently

Core Competencies

• Being resilient - Contributing independently
• Collaborates - Contributing independently
• Customer focus - Contributing independently
• Drives results - Contributing independently
• Cultivates innovation - Contributing independently