Marketing Administrator | Secure Solutions | Head Office, Gauteng at G4S

Role Responsibility

• Sales documentation- keep updated through the intranet and regular support to Sales Administrators in the regions
• Provide regions with sales-related documentation
• Keep all relevant certificates up to date
• Updating of above on the intranet
• Respond to requests for information
• Assist with drafting of sales-related documentation & presentations
• Provide feedback on all Prepare & submit national tenders & cost proposals
• Assist with compilation of national tenders & related tasks
• Ensure work is submitted on time & accurately, and priced at margins as directed
• Follow up on outstanding tenders
• Provide support with presentations
• Ensure best practice within all answers to all tender questions, and focus on specific areas that require more complex solutions
• Compile & update customer references for specific industries
• Costing proposals (with support from finance dept)

Provide effective support and also assistance on requested projects

• Complete tasks within the allotted time frame and provide feedback
• Produce accurate work
• Provide reliable support-system
• Manage & execute special projects timeously & comprehensively
• Communicate with all relevant parties
• Support Sales Department with the planning, implementation and evaluation of all events both internal and external

Communication and CSI Assistance

• Drafting communiques and writing articles
• Conducting qualitative communication research
• Managing distribution lists - ensuring that they are regularly updated
• Managing cell phone number database for bulk sms- ensuring that it is regularly updated
• Publish content to the G4S SA intranet
• Distribution of internal items and gimmicks
• Update media library as and when necessary write articles and case studies on G4S CSI initiatives
• Rally employees to participate in CSI initiatives
• Provide support during the planning and implementation of the CSI initiatives
• Publish content to the G4S SA website
• Assist with media monitoring
• Assist with compiling media packs as and when necessary

Assist with marketing initiative and brand awareness

• Act as a brand ambassador, providing guidelines to both employees and service providers on the use of the brand
• Sourcing and procuring signage as and when necessary
• Develop a thorough knowledge of the global brand guidelines
• Administration of marketing/sales material stock
• Distribute stock as required by regions, within a reasonable timeframe
• Ensure marketing material requested is costed to relevant region
• Distribution of international magazines and any other required material
• Source & procure marketing and branded items
• Ensure new items are quoted & signed off in line with budget
• Compiling content for Ads, brochures and other marketing collateral

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year
• Participate in safety forums created by the company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programs
• Comply with safety policies and procedures at the workplace
• Distribute safety information as and when required

The Ideal Candidate

Qualification and Experience

• Diploma or degree in Communication/Journalism/Marketing
• Proposal & tender experience
• Graphic design experience

Skills And Attributes

• Understanding the organizational environment
• Understanding the organization’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Delivering great customer service
• Sharing and cooperating