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  • Posted: Aug 26, 2024
    Deadline: Sep 6, 2024
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    The Information Regulator (South Africa) is an independent body established in terms of section 39 of the Protection of Personal Information Act 4 of 2013. It is subject only to the law and the constitution and it is accountable to the national assembly. The information regulator is, among others, empowered to monitor and enforce compliance by public and pr...
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    Manager – Office of the Chairperson

    REFERENCE: IR1/08/2024

    REQUIREMENTS

    • Matric certificate plus National Diploma in Public Administration/Management or Office Management/Administration or equivalent relevant qualification at (NQF) Level six (6);
    • Bachelor’s Degree in Public Administration/Management or Office Management/Administration or equivalent relevant qualification at (NQF) Level seven (7) will be an added advantage;
    • LLB qualification at NQF Level eight (8) will be an added advantage;
    • 5 years’ experience in the administration field of which three (3) years must be in rendering Senior Management/Executive Support;
    • Working experience in the Legal environment will be an added advantage;
    • Certificate in Microsoft Office or typing is a requirement;
    • Ability to compile accurate minutes and prepare reports;
    • Ability to work under pressure in a fast-paced environment;
    • Work well under minimum supervision;
    • Extensive knowledge of office administration and interaction with clients and stakeholders;
    • Knowledge of Acts, Regulations, Policies, and Procedures governing the public sector.

    SKILLS AND COMPETENCIES REQUIRED

    • Office Management and Administration
    • Individual must be a self-starter
    • Good telephone etiquette
    • Computer Literacy with advanced knowledge of Microsoft packages and good Typing Skills
    • Ability to conduct basic research
    • Time Management
    • Analytical skills and attention to details
    • Interpersonal Relationships
    • Presentation
    • Networking
    • Planning and Organising
    • Relationship Management
    • Excellent communication (Writing and Verbal) skills with experience in Reporting writing

    KEY PERFORMANCE AREAS

    • Development and maintenance of processes, systems, and guidelines related to document management.
    • Coordinate local and international travels.
    • Provide administrative support for Chairperson and Senior Manager: Governance.
    • Provide administrative support for various meetings.
    • Process claims in the Office of the Chairperson and/or directed to the Office of the Chairperson and submit to Finance for further processing.
    • Compile reports and memo/submissions.
    • Liaise with relevant stakeholders Nationally, Regionally, and Internationally.
    • Compile accurate minutes for the Office of the Chairperson and various meetings.
    • Conduct desktop research for the Office of the Chairperson.
    • Prepare presentations for the Office of the Chairperson.
    • Management of stakeholder engagements and responding to stakeholder requests.
    • Management of resources.

    Method of Application

    Applications for this position may be submitted by email as follows:  [email protected]
     
    NB: PLEASE SEE DETAILED NOTES ON HOW TO APPLY ON THE FOLLOWING PAGES
    IMPORTANT INSTRUCTIONS TO CANDIDATES

    • All the above-mentioned positions are permanent, and appointment will be done in terms of section 47 of the Protection of Personal Information Act 4 of 2013 (POPIA) as the enabling Act. 
    • Applications must be submitted on new application for employment form (Z83)
    • Received application with an incorrect application form will not be considered. 
    • Ensure that the Z83 form is signed and dated before you submit your application. Please use your signature or valid e-signature and your name written in block/typed print. A Z83 not signed and dated will be deemed regret. 
    • Candidates are advised to complete all the sections of the Z83 Form in full (A to G and Declaration) and indicate whether they belong to professional bodies and have criminal record or not. 
    • A detailed and recent CV, with two (2) contactable referees; certified copies of qualifications that are not older than six (06) months and Identity Document or Passport document will be requested from the short-listed candidates only as indicated on DPSA circular 19 of 2022. 
    • Should a candidate be in possession of foreign qualification(s), such must be accompanied by an evaluation certificate obtained from the South African Qualifications Authority (SAQA) to confirm the appropriate National Qualifications Framework (NQF) Level. 
    • Candidates for permanent positions must indicate their current Salary Notch on their CV , particularly on employment history. 
    • Applications can be submitted by courier, hand delivery or email. 
    • Candidates who choose to email their applications should adhere to the following instructions: 
      • Write the correct name of the position and reference number as the subject on the email. 
      • Due to size requirements of our mailbox, applicants must zip their documents before submitting to the Regulator. 
      • It is the responsibility of the applicant to ensure that his/her application is delivered in the correct mailbox of the Regulator. 
      • The Regulator will not take responsibility for any email which was not delivered. 
      • Applicants are advised to use the provided alternative ways of submitting their applications should they experience problems when submitting online. 
    • Failure to comply with any of the above instructions will result in the application being disqualified. 
    • Applications received after the closing date will not be considered. 
    • If an applicant wishes to withdraw an application, it must be done in writing. 
    • As part of the selection process, shortlisted candidates may be subjected to processes such as Security Screening, Reference Checks and Qualifications Verification. 
    • Successful candidates will serve probation for a period of twelve (12) months. 
    • Any successful candidate in one of the advertised positions will be required to enter an employment contract and also sign a Performance Agreement on an annual basis. 
    • It is the Regulator’s intention to promote equity and representivity through the filling of these posts and to facilitate this process, an indication of important demographic information such as race, gender and type of disability, if any, is required. 
    • Due to high volume of applications anticipated, there will be no acknowledgement of applications and further communication will only be made with the shortlisted candidates. 
    • Candidates who do not comply with the instructions will be disqualified. 
    • Applicants who do not receive confirmation or feedback within three (3) months after the closing date must accept that their applications were unsuccessful. 
    • The Regulator reserves the right to withdraw any advertised position or not to appoint. 
    • Enquires related to the above posts may be directed to [email protected] 

    Applications may be submitted as follows:
     
    By email as indicated 
    Hand delivery:
    Place applications in the applicable box at the Security Area (Ground Floor)
    27 Stiemens Street
    JD House
    Ground Floor
    Braamfontein, Johannesburg
    2017

    Courier service:

    For attention: Ms Phuti Boshomane and Mr Sibusiso Sithole
    INFORMATION REGULATOR
    Human Resource Management
    27 Stiemens Street
    JD House
    use, 4th floor
    Braamfontein, Johannesburg
    2017

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