Manager: Academic Programmes at Stellenbosch University

Duties/Pligte        

• Management responsibilities: Directly managing the undergraduate and postgraduate managers and the contractors supporting them:
• Tasking, reviewing, adjusting and monitoring the activities and workload of the undergraduate and postgraduate managers;
• Performance management of the undergraduate and postgraduate managers;
• Reviewing and continuously improving the effectiveness of all academic administrative processes;
• Providing status reports on the activities of the undergraduate and postgraduate managers;
• Planning resource loading of the undergraduate and postgraduate managers;
• Assisting the undergraduate and postgraduate managers during peak times;
• Identifying additional resource(s) to contract in if required.

Postgraduate management of the Department's PhD students:

• Managing the admissions process of PhD students;
• Managing the PhD proposal acceptance process;
• Managing the PhD examination process;
• Maintaining the PhD student data on internal systems and the annual calendar of PhD events;
• Optimising and integrating the management of PhD students into existing postgraduate processes as part of the overall management optimisation process.

Departmental marketing:

• Responsible for the recruitment of postgraduate students, utilising the relevant postgraduate managers and coordinators of all postgraduate programmes in the Department;
• Responsible for the marketing and recruitment of short course programmes by using the relevant postgraduate manager;
• Responsible for the recruitment of undergraduate students by using the relevant undergraduate manager and coordinator. This includes marketing the programme, school campaigns, phone marathons, email communication, Open Day and Winter School coordination, as well as a social media presence;
• Marketing to alumni and industry by interacting with staff and the chairperson. This includes organising the Department's participation in the Faculty industry open day, the alumni database, and social media presence;
• Being the liaison in the Faculty's Marketing Committee, representing the Department.

Job Requirements/Pos Vereistes        

• Bachelor's and postgraduate qualification, with at least five years' relevant experience in academic programme management, OR a BEng with at least five years' experience in process improvement and / or project or programme management in a business environment;
• Previous management experience;
• Past administrative experience of undergraduate or postgraduate programmes;
• Planning, organising and prioritising skills;
• The ability to work under pressure;
• Intermediate-level skills in MS Word, MS Excel, and MS Teams;
• Intermediate-level skills in cloud computing, including MS SharePoint;
• Interpersonal skills and an engaging personality;
• The ability to apply own judgement, work independently and make sound decisions;
• The ability to be physically present in the office in Stellenbosch full-time.