Lease Controller at Excellerate JHI

About the role

• As a Lease Controller, you will play a critical role in overseeing and managing control on all contracts. Take responsibility for data integrity (building and tenant). Handle audit queries. To oversee the financial processes and reporting to clients and establish and maintain effective support services for the property management functions.
• Your expertise will support the effective delivery of financial reporting to clients and the seamless operation of property management services.

What you will bring

• Minimum Grade 12 with Accountancy as subject.
• Minimum 3-5 years of relevant experience in lease reporting, data integrity management, and tenant administration within property management or a similar field.
• Associate Accounting Technician qualification will be a recommendation.
• Advanced skills in MS Office, including Excel for detailed financial analysis and Word for documentation. Experience with property management systems, example SAP and MDA.
• Strong numerical ability to perform complex calculations accurately, including financial adjustments, commission calculations, and reconciliation tasks.
• Familiarity with legal and financial aspects of leasing, including house rules, insurance policies, and contract management.
• Strong administrative skills to support efficient office operations.
• Excellent time management abilities to prioritize tasks effectively and meet deadlines.

What you will be doing

Lease Reporting

• Prepare and manage lease reports, including OPCO, commission, and client leasing reports.
• Follow up on outstanding documentation to ensure timely and accurate reporting.

Data Integrity

• Ensure accuracy and reasonableness of contract summaries and link contract information to space pockets.
• Manage tenant balances for new clients and sold buildings, and maintain data integrity on Nicor.

Tenant Adjustments

• Implement corrections and changes as directed by the Property Manager and Accounts Receivable team.
• Perform annual adjustments for parking and levies.

Commissions

• Calculate commissions for brokers.
• Compile commission batch journals and reconcile with income.

Bad Debts

• Oversee the accuracy of bad debt write-offs and ensure proper control measures are in place.

Municipal Recoveries

• Capture and verify recoveries against tenants, manage annual rates and taxes adjustments, and communicate changes to tenants.

Audit

• Handle audit queries, implement audit requirements, and assist with tenant account adjustments.

Tenant Administration

• Create and manage tenant records, process tenant vacates, and handle debit orders.
• Manage sundry debtors and oversee building space breakdowns.