IT Commercial Admin at Shoprite Group of Companies

Purpose of the Job    

• This role will be supporting the commercial and sourcing team, providing reporting and analysis for the team and building relationships with Procurement across all brands. You'll need to collaborate closely with various internal departments while working on different projects and requests to create reports which will be used for decision making processes. The successful candidate will play an integral part in delivering insights within the department, which will be used to reduce costs and improve the efficiency of the whole department. This will be done through a range of activities including extracting data from contracts and innovative ways to supply an increasing number of sites and requests.

Job Category    

• IT

Job Objectives    

• Internal and market analysis.
• Financial modelling with the aim of delivering meaningful insight to stakeholders. 
• Assisting with the budgeting process for procurement development projects.
• Reporting on costs and savings in assigned areas. 
• Supporting multiple and diverse functions. 
• Ensuring Procurement is future facing and constantly aware of synergy opportunities across the Group· Schedule appointments and meetings including updating diaries, maintaining the project calendar, distributing meeting schedules and packs and ensuring all meeting arrangements are in place (e.g. meeting invites and links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.). 
• Process project related documents (electronic and hard copy) including preparing and creating reports, templates, presentations, memos or agenda’s, follow up on deadlines for document submissions, filing and storing of records and data and maintaining an accurate log of all documents filed and uploaded. 
• Assist with vendor requests and payments and support with all vendor queries. 

Qualifications    

• Grade 12 certificate. 
• Degree or Diploma in IT or Commercial administration or related.

Experience    

• +1 years’ experience in a similar role in a similar office environment. 
• Proficiency with MS Office (specifically Project and Excel). 
• Possess a proactive and positive approach to work 
• Be a confident business partner, capable of influencing others at a range of levels 
• Experience in a retail or FMCG environment. 

Knowledge and Skills    

• Strong administrative skills and the ability to plan, coordinate and execute routine project functions, practices and standard operating procedures to realise business unit goals and objectives. 
• Communication, presentation and reporting skills with the ability to clearly, accurately and succinctly convey information and data. 
• Motivated self-starter, with personal drive and energy and strong integrity – Takes accountability for actions and mistakes. 
• Able to operate independently in familiar areas and plan and communicate deliverables, timelines and responsibilities and ensure on-time delivery. 
• Is customer orientated and committed to providing a high-quality service. Ensures customer needs are understood, assistance is provided, problems are timeously resolved, and expectations are met. 
• Detailed, rule-orientated and organised – Follows procedures, vigilantly watches over work processes, tasks and outputs to ensure accuracy and initiates action to correct any quality concerns. 
• Ability to work under pressure while organizing, prioritizing and reordering workload in a rapidly changing and fast-moving environment. 
• Resourceful and solution-orientated – Can apply discretion to come up with solutions that serve the flow of work, quality and the respective risk mitigation requirements. 
• Governance, compliance and ethical behaviour - Applies the Governance Policy, Code of Conduct and ethical behaviour. Addresses non-compliance and implements suitable corrections.