Internal Audit Administration Support at Affirmative Portfolios

Purpose:

One 12 months temp position for an Admin Support: Internal Audit is currently available at the Government Pensions Administration Agency. The purpose of the job is to ensure efficient and effective administrative support of Internal Audit activities and secretariat of the audit committee. The successful incumbent will be responsible for a wide variety of tasks which include, but not limited to the following:

Key performance areas:

Provide general support to the Internal Audit Component Risk Analysis and monitoring process:

• Assist with the formulation of Internal controls
• Assist in developing internal control policies, procedures and processes.
• Render assistance in audit testing of potential risk areas and identify reportable issues.
• Monitor and assure compliance with internal control functions as contained in the legislative framework and departmental policies.
• Assist in conducting quarterly internal control projects from the planning, execution, and reporting phase of the projects.
• Assist in conducting of follow up on the findings raised by Internal Control, and AGSA
• Assist in the administration of request of information for purpose of internal and external audit
• Assist in the reviewing of the AFS for interim and final audit for both internal and external auditors.

Management and updating of Internal Audit System (Teammate):

• Document risk information on Teammate system.
• Assist in planning, scheduling and providing end-user training on Internal Audit/Risk software.
• Administration of the Teammate
• Capture progress notes on Teammate after monitoring (implementation of action plans)
• Print Reports from Teammate

Conduct proper Document management practices:

• Transcribe and type written and dictated communication
• Review, annotate, register, classify, prioritize and distribute incoming correspondence.
• Reply to correspondence of routine nature.
• Prepare and review submissions.
• Record and route outgoing correspondence.
• File all relevant documents for record purposes.

 Provide Administrative support to the Internal Audit Unit:

• Provide logistical support services for meetings, workshops and seminars relating to internal control.
• Assist in Co-coordinating GPAA Committee meetings.
• Prepare GPAA Audit Committee meeting packs before the meeting.
• Assist with any administrative duties to ensure effective operation of risks to the GPAA Audit Committee and the Unit.

Competencies, Knowledge and Skills:

• Knowledge of Corporate Governance (King IV)
• Knowledge of Risk Management Processes (COSO, ISO 31000)
• Knowledge of Teammate
• Knowledge of Prescribed Regulations & Policies such as Public Service Regulations, PFMA, National Treasury Regulations and other Government prescripts
• Analytical skills
• Problem solving skills
• Communication skills (verbal and written)
• Planning & Organizing skills
• Report writing
• Assertive  
• Proactive
• Quality driven
• Problem solver
• Ability to work independently
• Teamplayer

Qualification and experience requirements:

• A three-year National Diploma/B Degree or equivalent three-year qualification (at NQF 6 with at least 360 credits) in Public Service Administration/Risk Management/Internal Audit with 3 years relevant experience within the Internal Audit or Enterprise-Wide Risk or related environment
• Computer literacy that would include a good working knowledge of Microsoft Office products and exposure in Teammate will be an advantage.