Inland Operations Manager: Distribution at AVI Limited

Job Description

The Coffee Importers and Roasters Organisation (CIRO) is a true coffee emporium. As the preferred one-stop solution, CIRO offers expert services in sourcing, roasting, blending, packaging, training, equipment, technical support, national and international distribution and market trend analysis. As the largest manufacturer of pure coffee in South Africa, it is easy to understand why CIRO is a noteworthy front-runner within the coffee service industry and renowned for consistent quality, innovative product formats and extra value offering.

An exciting opportunity exists for an Inland Operations Manager: Distribution, based at the Ciro Distribution Centre in Isando. 

Line Manager: Regional Distribution Manager

Job Specification:

Key Performance Areas:

Management of the receiving and inbound logistics:

• Staff management and resource planning for receiving department.
• Ensure SOP’s is in place for all processes and review annually.
• Plan and allocate suppliers to receiving slots per week per day.
• Receive stock from NBL warehouses (intercompany invoices), Ciro Durban warehouse (STO), Subcontractors (works orders), suppliers and containers (coffee and butter)
• Compare actual stock received against pod and against approved purchase order in SAP.
• Quality inspections of goods received and best before date of stock must be checked.
• Vehicle inspection for all receipts completed and filed in the receiving file.
• Check and record vehicle and container seals and record accuracy.
• Report all variances to Ciro planning and await instructions.
• Receive stock into SAP and complete sub-contractor backflushing of works orders.
• Palletize stock correctly, shrink wrap and apply security tape before releasing the pallets received into the warehouse for storage.
• Ensure continuous evaluation and improvement of receiving activities.

Management of Long-haul dispatch:

• Check and prepare pallets for long haul dispatch into the CIRO distribution network (Nelspruit, Durban, Port Elizabeth and Cape Town)
• Ensure adequate resources (staff, forklift and super link trucks) is available to load and dispatch shipments on time.
• Plan the long haul shipment to fully utilized the space available and to minimize damages whilst enroute to receiving site (make sure there is sufficient bottom pallets)
• Safely secure the load with tags
• Send the receiving sites all the relevant sap documentation and security tag numbers.
• Investigate any stock discrepancies reported from the receiving sites and take corrective action in SAP.
• Measure and achieve long haul dispatch targets of 99% truck utilization and 98% inbound fulfilment accuracy.

In and outbound logistics of Butter for NBL Isando Biscuits:

• Receive and inspect butter shipment received.
• Arrange FTC resource as and when required to receive butter shipments.
• Endorse delivery note and ensure damages or shortages is communicated to the Buyer at NBL Isando Biscuits
• Cycle counts and quarterly stock counts is done.
• Stock rotation of Butter (pick by batch) and move butter from Freezer into Chiller to ensure conditioning for manufacturing.
• Pick and dispatch butter as required by NBL Biscuit factory, ensure all SAP generated documentation is processed.
• Regularly ensure the Compressor is serviced and maintained.
• Track freezer temperature 3 times a day.
• Inspect racking in the freezer room and ensure damages is repaired timely.
• Remove any ice buildup from the Freezer.

Safety and Security management:

• An active member of the SHE committee
• Responsible for the management of all security systems at 30 Diesel Road (alarm systems, panic buttons, camera)

Preloading of delivery vehicles:

• Open the warehouse at 05h30 and commence loading the delivery vehicles. (On rotational basis)
• Ensure adequate resources is available per dispatch cage (1 security, 2 loaders)
• Load the vehicle in reverse sequence by invoice by sku by batch by quantity.
• Load the vehicle carefully to ensure no stock damages.
• Handover invoices and dispatch files to the delivery crew

Qualifications and Experience:

• Degree/Diploma – Logistics/Supply Chain Management
• 5 years Warehousing experience in a FMCG environment
• SAP R3 experience essential
• 5 years Inventory management experience
• 2 – 3 years Industrial Relations experience (Chairing Hearings, Disciplinary Action, Attending CCMA, Initiating Hearings, Investigations)
• 2 – 3 years of Management experience
• Dealing with all level of staff including shop floor staff
• 1 – 2 years’ experience in dealing with Occupational Health and Safety

Competencies:

• Thinking analytically
• Documenting facts
• Interpreting data
• Articulating information
• Meeting deadlines
• Attention to detail
• Minimizing risk
• Planning and organising