Head: Procurement, Fixed Assests & Accounts Payable at Reddam House Helderfontein

POSITION SUMMARY

Responsible for procurement, cost management and fixed asset register of the school

DEPARTMENTAL STRATEGY

Finance: To deliver accurate financial reporting, generating insight to management on opportunities for efficiencies and improvements ensuring that the finance function is a business partner.

STRATEGIC CONTRIBUTION OF THIS POSITION

Ensure that the relevant Group Financial policies are consistently implemented and cost management oversight (Opex and CAPEX) of the school level operations.

POSITION PROFILE

• Oversee the implementation of relevant finance policies within the school
• Overall responsibility for maintaining fixed asset register and depreciation calculations.
• Oversee cost control management processes
• Overall responsibility for:
  • Procurement support to schools (quotes, best price negotiations etc)
  • Invoice processing for OPEX and CAPEX (including centralised procurement and contract spend)
  • Accrual management
  • Maintain accounting records of the school for accounts payable function
  • E-wallet & credit card management in line with relevant policies
  • Supplier reconciliations
  • Supplier contract management
• Overseeing the payment process for all invoices received by the school ensuring charges are in line with finance policy
• Inter-company account management (between schools/Head office)
• Oversee insurance claims management process
• Administration of the annual furniture order process for all SA schools.
• Processing of supplier credit applications for all schools.
• Key engagement with suppliers (negotiate payment terms, pricing, query escalations etc)

Analysis and reporting on KPI’s to FD and relevant stakeholders

PERFORMANCE INDICATORS

• PO and payment SLA’s are met
• Monthly management account deadlines met, including timely query resolution from both school and head office management team

Responsibility of the following GL accounts

• Income statement
• Opex
• Rent and rates
• Recharges
• Depreciation
• Balance sheet
• Trade Creditors
• Savings and Contingencies
• Fixed Assets (costs and acc depreciation)
• Sub ledger responsibility
• Fixed asset register
• Creditors age analysis
• Accruals listings
• Savings and contingencies listings (gross, not net)

REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE

• At least 10 years accounting experience, ideally experience with managing small teams
• Ideally relevant Accounting degree/diploma
• Job and organizational knowledge
• Knowledge of Accounting Package
• Computer literacy (MS Excel proficient)
• Strong financial skills
• Attention to detail.

BEHAVIOURAL COMPETENCIES

• Staying on-task to completion, particularly in the face of obstacles or other trying circumstances
• Ability to work effectively and productively with different people and teams of people
• Ability to work well under pressure
• Excellent oral and written communication skills
• Ability to follow and adhere to a stringent AP process
• Ability to interact positively with a wide range of stakeholders, including staff, students, parents and third parties
• Well organized with an attention to detail and the ability to think and work quickly and calmly in a demanding environment
• Positive and enthusiastic demeanor.

ATTRIBUTES

• Results driven
• Highly Motivated
• Solution driven
• Flexible and adaptable
• Hard working
• Rule focused.