Head Buyer at Astral Foods Ltd

The ideal candidate will be responsible for:

• The verification of purchase orders and placing of orders with Suppliers
• Ensuring that all documentation for purchase order verification and placing of orders are completed on a daily basis
• Ensuring the constant flow of documentation, i.e. purchase orders to approved authorizers for approval, orders to suppliers and sending signed invoices to the Stores Controller for the generation of the Goods Received Vouchers (GRV's).
• Attending to all supplier queries
• Implementing and monitoring cost saving initiatives at all times, however not at the expense of the quality of goods
• Ensure correct protocols are followed according to the terms of business accounts with suppliers
• Attend to ad-hoc tasks as requested by the Procurement Manager and management from time-to-time
• Stand-in duties for the Assistant Buyer, Driver and within the Purchasing Department as and when required
• day-to-day supervision of all tasks of the Assistant Buyer and Driver 
• Conduct supplier vetting, including sending and sourcing of vetting documentation from new suppliers in order to activate their accounts on the LN system
• Sourcing of updated / replacement documentation for documents which have expired from existing suppliers, to ensure compliance to the procurement Standard Operating Procedures (SOP's) and policies
• Daily completion of Requests to Purchase (RTP's) and follow up on all outstanding orders, to ensure that all documentation is up-to-date.

The successful candidate must meet the following requirements:

• Grade 12 is essential and a certificate / diploma in Purchasing will be a great advantage
• Minimum of 5 years’ experience in a buying environment
• Previous experience in the FMCG/Food processing and manufacturing industry will be a distinct advantage
• Must have experience in the management of staff
• Valid driver’s license and own transport essential
• Able to work weekends, public holidays and out of usual working hours as required
• Computer literacy (MS Word, MS Excel, MS Outlook & MS PowerPoint)
• LN ERP system (or similar)
• Fluent in English and an additional second language
• Flexibility and willingness to work overtime, shifts and weekends, including public holidays if required
• Able to build relationships with suppliers in the best interests of the company
• Must be proactive and be able to work accurately and independently