Grants Manager - Woodstock at Desmond Tutu Health Foundation

Requirements

• Degree in finance and/or related field of study 
• Minimum of five years’ Grant management/ accounting experience including the preparation of Audit Committee Reports, management accounts and income and expenditure statements 
• Minimum 5 years experience managing staff 
• Experience in working on SAP Business 1 or similar financial software
• Knowledge of Office Suite and Excel
• Knowledge of grants policies and procedures (e.g. NIH and EU)
• Knowledge and implementation of SARS rules on VAT of income
• Computer literacy in Ms Office; Excel (Advanced)
• Attention to detail and good numeracy skills
• Excellent analytical skills and problem-solving abilities
• Excellent communication skills – verbal and written 
• Integrity, a personal sense of accountability

Responsibilities:

Optimising the grants system

• Ensuring all Standing Operating Procedures (SOP’s) and policies are in place
• Develop a dashboard in SAP for visibility of the grants function
• Financial reporting and risk mitigation
• Oversee the Debtors function and ensure that invoicing takes place as per milestones and according funder contracting
• Quarterly reporting to the Audit & Risk Committee on grants pipeline and project sustainability status
• Oversee the issuance of valid, accurate and complete grant related information to auditors, funders and any other ad hoc stakeholders

Grants Finance Management:

• Oversee grants management process flow and SOP to ensure timely submission of grants to funding agencies (within due dates)
• Develop and maintain expertise in the grants proposal legal framework and funder requirements
• Assign and support the Grants Finance Officer allocation to new grant proposals, to ensure the financial requirements of the organisation are met
• Develop and maintain a database for active grants to ensure that all post-award reporting deadlines are adhered to and sustainability can be measured
• Ensure funder specific compliance requirements are met with regards to proper allocation of revenue and expenditure to projects
• Maintain a high level of knowledge of grant contract terms and conditions to support problem solving and resolution of complex post-award issues (e.g. carry-over requests, resourcing of early termination costs, Project-to-Project cost allocations, etc.)
• Ensure cohesion between core finance and grants finance to efficiently and effectively manage post award reporting
• Sign off on all funder financial reports and present to CFO monthly for final sign off by CFO
• Manage the organisation revenue for sustainability through the invoicing and Budget vs Actual expenditure monitoring across all active awards for presentation to CFO
• Close out inactive awards and keep accurate and up to date database of changes to status of projects

Staff Management:

• Line Manage grants team