Finance Coordinator at Truworths

Job Description    

• We are looking for a detail orientated team player to join our team as a Finance Coordinator. An individual who can meet deadlines, support the team and solve problems by keeping calm and communicating effectively.

Key Responsibilities    
Daily systems reconciliation

•  Reconciliation of daily transaction details in POS to Debtors system
•  Investigation of reconciliation differences

Capturing of collections

•  Process manual capturing of payments made by attorneys, outside collectors and administrators on behalf of customers

Account balance insurance

•  Collection of Insurance data and liaising between internal and external stakeholders
•  Processing of insurance invoices - following up with insurance provider and ensuring correct invoices are received
•  Preparation of Insurance reconciliations
•  Provide relevant customer information and insurance collection files to insurers

EFT and direct deposit rejections

•  Request information from banks to give effect to rejected EFT and direct deposit payments
•  Assisting during month end/periods of leave with the capturing of EDC Payments, correction of rejects etc
•  Posting of corrections to customer accounts
•  Assistance with queries directed from credit services and external debt collectors

Bank Accounts

•  Assistance in the manual reconciliation of the electronic deposit and direct deposit accounts for the various countries
•  Following up on reconciled items
•  Monitoring of suspense accounts
•  Ensure that all debit orders submitted are processed by the host banks and correctly recorded in the debtors system

Administration

•  Capturing of departmental expense invoices
•  Liaising with marketing department including weekly marketing reports
•  Collection/administration of gift cards and account credits

Business control accounts

•  Monitoring of business control accounts and investigation of anomalies

Monthly Reconciliations

•  Critical analysis of reconciliations including investigation of variances, ratio analysis and year on year comparisons

Month-end procedures

•  Preparation of monthly expense variance reporting
•  Assist the manager with monthly trade debtors and gross bad debt budgeting
•  Assist the manager in calculating the cost of credit for reporting
•  Preparation of cash versus credit sales reports
•  Preparation of month-end journals
•  Monthly expense forecasting and variance analysis
•  Monthly trade debtors forecast reporting

Year-end procedures / annual audit

•  Facilitate the year-end audit process with external auditors, including:
•  Providing explanations for account movements, variances and reconciling items
•  Provide data and source documentation requested for audit purposes

Annual Financial Statements

•  Preparation of annual financial statements

Qualifications and Experience    

•  Finance related qualification (Finance degree or equivalent)
•  2 – 3 years relevant experience
•  Experience in Oracle Business Intelligence and Nexus Vision advantageous
•  Strong financial accounting skills
•  Retail Industry experience would be advantageous

Competencies    

•  Strong Excel skills
•  Excellent attention to detail
•  Excellent communication skills
•  Strong numeric, organisational and interpersonal skills
•  Good technical and commercial skills
•  Excellent communication and interpersonal skills with an ability to interact and gain respect and trust at all levels
•  Proactive self-starter who thrives on being fully accountable for their work
•  Strong initiative and ability to manage multiple projects to tight deadlines
•  Must be detail-oriented with strong analytical skills whilst still being able to view the ‘Big Picture’
•  Ability to work well with others and handle pressure and rapidly changing demands in a fast paced environment
•  Ability to stay calm under pressure and meet strict deadlines
•  Must be a flexible and adaptable person in terms of taking on responsibilities and covering for the work of others