Facilities Supervisor at IIE Rosebank College

Job Purpose:

• The Facilities Supervisor is responsible for maintaining The IIE's Rosebank College campus building/s, assets, equipment and grounds as well as overseeing the provision of services across the campus relating to cleaning, hygiene, safety, security and landscaping through the scheduling and management of contractors.

Main Outputs and Responsibilities for this Position:

• Performs regular inspections to assess campus maintenance needs.
• Takes ownership of the campus asset tagging for the asset register.
• Compiles a maintenance plan based on maintenance requirements and priorities.
• Schedules maintenance work that needs to be done and inspects the completed work to ensure that it was done to the required standard.
• Performs proactive maintenance to prevent damage and wear and tear occurring to campus grounds and buildings.
• Logs and prioritises issues raised and provides a date / time that it will be addressed.
• Arranges and manages the process of lecture room or facility set ups for lectures and functions etc.
• Completes and submits purchase orders for maintenance costs.
• Compiles the weekly report detailing maintenance carried out or any issues that may have occurred during the reporting period.

OVERSIGHT OF EXTERNAL SERVICE PROVIDERS

• Sources Service providers for specific campus maintenance, security and hygiene needs and negotiates the required Service Level Agreements (SLA's) with the selected Service Providers in collaboration with management.
• Checks all Service Providers health and safety compliance and manages non-compliance.
• Monitors service providers SLAs on an on-going basis and addresses any non-compliance directly with the relevant service provider management member/s.
• Schedules preventative maintenance provided by service providers.
• Oversees onsite building, renovations and changes to layouts as provided by service providers.

ENVIRONMENTAL, HEALTH AND SAFETY (EHS)

• Ensures that fire equipment is maintained in line with safety regulations and requirements.
• Performs weekly, monthly and quarterly inspections in line with Group Policies and Procedures and legislative requirements.
• Schedules maintenance for cameras and alarm systems to ensure that these systems are always in good working order.
• Tests alarms monthly in line with insurance compliance requirements.
• Holds the role of the campus Environmental Health and Safety (EHS) representative and manages the EHS file for the campus in line with Group Policies and Procedures and legislative requirements.
• Receives daily lock up report once check lists has been done, e.g. ensuring all lights are off, air conditioners off, checklist adhered to every night.
• Oversees all campus EHS audits and ensures that the audit results are maintained at the highest levels.
• Ensures compliance with all EHS policies and procedures on campus and performs all EHS reporting duties.

Person Description

Education:

• National Certificate / Occupational Certificate Level (NQF Level 5)
• Driver's License

Work Experience:

• Facilities experience 3 year(s)
• At least 3 years industry experience.

Physical Job Requirements:

• No criminal record
• No MIE listing in respect of arrears / outstanding fees to any educational facility

Working Conditions:

• Saturday work required.