Export Controller - Johannesburg, at AVI Limited

Key Performance Areas:

PLANNING OF EXPORT ORDERS

• Plan orders that are received from LSS for the subs, orders that are on the open orders report and anything else received from logistics
• The depot plan is generated from this
• The daily export schedule is sent to the planning department
• BB dates are sent to the customers before delivery takes place
• Liaise with Demand planners in terms of stock availability
• Liaise with Demand Planners in terms of MTO chips production and maintain the schedule
• Manage orders to invoice MTO chips
• Plan orders to maximise the truck using top up orders where necessary
• Communicate with the DC's in order to plan picking and loading
• Ensuring constant communication with all relevant parties

PROCESSING OF EXPORT ORDERS

• Input orders into SAP as soon as received from customers, send PFI's and request confirmation
• Advise customers of provisional expected despatch dates
• Maintain customer feedback at all times on order delivery and any other changes of order content
• Ensure all pricing is correct and orders are booked into the correct DC's
• Maintain good relationships with the customers

TRANSPORTERS AND FREIGHT FORWARDERS

• The depot plan per loading DC is sent to the transporters with the load ID that is needed for loading
• Liaising with the transporters on available loading dates
• Ensure the correct freight rate is used for optimal savings
• Maintain good relationships with the transporters
• Follow up on deliveries to customers

EXPORT DOCUMENTATION

• Export orders that have tea need to be split on a B invoice for rebates
• Mozambique, Zambia, Zimbabwe & Malawi requires imported biscuits to be on a separate invoice – Non SADC
• Double check the total on SAP equals the invoices on Export docs
• Ensure correct documentation is handed over to the freight forwarders as well as customers
• All POD's are scanned and filed

LIAISON WITH DC'S, LSS

• Follow up with DC's on loading of orders, upliftments from customers, POS and packaging material
• Request for pallet space from LSS when POS needs to be sent.

Minimum Requirements:

Experience:                                                                   

• At least 4 years’ experience in Export/Import Administration
• Road and Sea Freight experience essential
• African experience will be highly advantageous

Qualifications:

• Matric/Grade 12/NQF Level 4
• A relevant Certificate/Diploma in Logistics or International Freight 

Additional Requirements:

• ERP System knowledge i.e. SAP or Export Docs or SARS - Customs
• Knowledge of Export Control Regulations