Executive Secretary at City of Johannesburg

Minimum Requirements: 

• Grade 12/NQF level 5 in Secretarial, Office Administration or Public Relations is required; 
• 3 – 5 years’ experience operating as a Personal Assistant to an Executive Manager; 
• Experience in working with people; 
• Computer Literacy in MS Office and Internet; 
• High degree of interpersonal skills to interact with all levels of staff, the public and Councilors; 
• Office administration procedures; and 
• Basic protocol and etiquette. 

 Primary Function: 

• Coordinate activities and requirements associated with the Office of the Director through the application of administrative and secretarial procedures and execution of sequences associated with the communication, planning, prioritizing and organization of critical, confidential and important appointments, events, functions and meetings. 

 Key Performance Areas:

• Administrative support functions, scheduling and planning the diary and events; 
• Maintain the Office of the Secretary to Council’s correspondence/information and record-keeping system and access records of discussions, instructions and correspondence; 
• Perform tasks/activities associated with the provision of administration and secretarial support; 
• Perform tasks associated with the provision of reception/telephonist service and office support. 

 Leading Competencies: 

• Ability to function under stress; 
• Time management; 
• High level of confidentiality and Organisational skills. 
• Teamwork and Accountability