Executive Programme Administrator at Anova Health Institute

Key duties and responsibilities:

• Arrange meetings, workshops, and conference schedules, traveling, agendas, and facilitate payment thereof and assist with other office activities
• Organize and assist with the implementation of activities, maintenance of records, and coordinate functions with various stakeholders
• Secretariat for Exco and APACE Key personnel and other relevant meetings.
• Review each week's meetings in advance and prepare for its requirements prior.
• Provide day-to-day management and coordination of communication activities
• Establish clear lines of communication with administrative and professional staff throughout the projects.
• Independently draft and format letters and emails for general and routine correspondence
• Assist in preparation of reports, presentations, and other project deliverables which includes editing, proofreading, delivery of presentations etc.
• Provide support in overall project management functions as and when requested
•  Any other tasks as agreed with line manager.

Minimum qualifications and experience:

• Diploma or degree in Office Management/Secretary or equivalent qualification and experience
• Demonstrated sound judgment and discretion in dealing with confidential and sensitive matters.
• Significant experience in a related position with increasing levels of responsibility.
• Tact and ability to work effectively with others at all levels, both internally and externally.

 Skills, competencies, and attributes:

• Excellent computer skills (Microsoft Office Suite applications, including Word, Excel,
• PowerPoint, Outlook and Internet research)
• Demonstrated organization, planning, time-management and problem-solving skills.
• Strong ability to communicate clearly and concisely in English, both verbally and in writing.
• Ability to work collaboratively and independently in a complex and diverse organization
• Interpersonal skills and excellent analytical skills.
• Attention to detail and deadline driven.
• Ability to work under pressure with minimal supervision.