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EY exists to build a better working world, helping create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax an...
The opportunity
We are looking for a dynamic individual to join EY South Africa and support our Markets and Business Development leaders. You will be joining a team of Executive Assistants, where your experience in business communication will help you to build effective relationships with our most senior leaders/partners, with a core focus on building strong, diverse, and effective relationships with both internal and external stakeholders.
You’ll have autonomy to build these relationships and grow with us as an administrative professional working with like-minded individuals in a solution orientated, collaborative, and diverse environment. This is an opportunity to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you.
Your key responsibilities would be to
- Act as an ambassador and first point of contact for allocated Partners
- Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner time
- Proactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visas
- Facilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is available, as well as managing budget in consultation with the Partner/Manager
- Collate and process expenses and invoices ensuring compliance with policy and approval process
- Prepare and submit timesheets
- Engage with Partner teams to understand business needs and priorities
- Provide administrative support to strategic internal projects where required
- Liaise with EA’s within the wider team and the entire EY network
Additional responsibilities may require you to
- Ensure documentation is prepared in advance of meetings
- Manage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordingly
- Prepare and revise internal / client documents prior to circulation
- Maintain client databases and updating contacts in our CRM system
- Provide ad hoc project support
- Loading external training CPD hours
- Stationery maintenance
Skills and attributes for success
- A proven track record of supporting and working at senior executive level
- A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
- Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clients
- Meticulous attention to detail
- Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
- Ability to balance multiple and competing demands and remain calm under pressure
- A solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environment
- Knowledge of time zones and best means of travel between multinational locations.
- Proficiency in MS Office (Word, Excel & PowerPoint) and MS Outlook
Gmail
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