Executive Administrative Assistant to CEO at LexisNexis South Africa

About the Role

• As an Executive Administrative Assistant, you will provide administrative support to the CEO of the organisation, exercising high integrity, confidentiality, tact and diplomacy. Having a great understanding of our key functions, you will be a crucial part of our teams. With such a varied workload, no day will ever be the same!

Responsibilities

• Answering and taking action on email and telephone inquiries.
• Preparing correspondence, reports, presentations and bespoke projects.
• Providing administrative support directly to executives, anticipating business needs, and exercising confidentiality.
• Maintaining files, records, calendars and diaries; arranging business travel, coordinating meeting arrangements, processing invoices and tracking expenses.
• Supporting the arrangement of events including assistance with sourcing venues, team building activities and logistics planning.
• Managing and maintaining the CEO’s diary and ensuring their full preparation for all meetings and engagements with relevant briefing notes and presentations.
• Meeting and greeting CEO’s guests and ensure they are looked after.
• Participating in the development and implementation of secretarial/administrative standards, policies and practices for the organization.

Requirements

• Have proven experience as an Executive Personal Assistant preferably to senior leadership
• Have great verbal and written skills, able to communicate complex information professionally and engage with c-level executives.
• Have solid knowledge of Microsoft applications (Outlook, Word, Excel, PowerPoint) and good general IT skills.
• Be able to demonstrate excellent organizational skills when dealing with multiple priorities and be able to think analytically.
• Be a natural problem solver, able to collaborate with your team to resolve issues.
• Be a self-starter and able to work independently.
• Have substantial experience within an administrative, professional services or similar environment.