Events Coordinator at Hire Resolve

Responsibilities:

• Event Coordination: Independently manage and coordinate small to medium events, from conceptualization to execution, including venue sourcing, planning, implementation, and post-event debriefing.
• Documentation: Draft essential operational documents such as budgets, operations reports, event specification guides, and post-event reports.
• Client Engagement: Respond to new event briefs promptly, ensuring all budgets, concepts, and proposals are prepared and submitted within designated timeframes.
• Meeting Management: Schedule and attend regular status meetings with clients, maintaining accurate records such as agendas, minutes, and scope changes.
• Onsite Management: Oversee assigned events onsite and assist the Divisional Manager and Event Managers as needed during larger events.
• Administration: Handle all administrative tasks related to assigned events, including electronic filing, drafting agendas, processing invoices, and ensuring all documentation is up to date.
• Financial Management: Monitor and manage the financial aspects of events, including budgeting, forecasting, processing payments, and ensuring financial targets are met.
• Supplier Management: Assist in the procurement and vetting of suppliers, ensuring they meet safety and health standards, and negotiate payment terms.
• Proposal Preparation: Support the Divisional Manager in developing proposals, budgets, and presentations for tenders and new business opportunities.
• Compliance and Safety: Ensure all occupational health and safety requirements are met, including maintaining updated OHS files for each event.

Requirements:

• Minimum of 3 years of solid experience in event coordination and administration within the events industry.
• Relevant tertiary qualification (Diploma or Degree) in project management, event management, marketing management, hospitality, or public relations is preferred.
• Advanced PC literacy, particularly in Microsoft Excel and PowerPoint.
• Familiarity with event companies procedures and systems or similar event management systems is beneficial.
• Strong attention to detail, excellent time management, ability to multitask, and operate under pressure.
• Excellent verbal and written communication skills, with the ability to operate professionally at an executive/client level.
• Willingness to travel, work overtime, and handle extended periods away from home.